Automated HomeAdvisor Lead Follow-Up Tracking
Every hour, WebRun opens HomeAdvisor, finds new leads that haven't been marked contacted, logs each one to Airtable with the homeowner's project details and contact window, and creates a Notion follow-up task so no lead sits untouched past the hour it arrived.
How do I make sure HomeAdvisor leads get contacted fast?
WebRun checks HomeAdvisor every hour for leads that haven't been marked contacted. It logs each one to Airtable with the project type and contact window, then creates a Notion follow-up task assigned to the rep on rotation, so a fresh lead gets a call within the hour instead of going cold in an inbox.
- Fresh leads get logged and assigned within the hour they arrive
- No lead sits uncontacted without a visible follow-up task
- Reps see project details up front instead of digging through HomeAdvisor
Built for home service contractors · remodelers · HVAC and plumbing companies · service business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.homeadvisor.comin a real browser with your saved login - no setup, no API keys. -
1
HomeAdvisor - find leads not yet contacted
homeadvisor.com
WebRun opens HomeAdvisor to find leads not yet contacted. - Open HomeAdvisor and check the leads inbox
- Keep leads not yet marked contacted
- Capture the project type, homeowner details, and time received for each
Done when Every uncontacted lead is listed with its details.
-
2
Airtable - log the lead and project details
airtable.com
WebRun opens Airtable to log the lead and project details. - Add a record for each new lead with the project type and contact window
- Set the status to needs contact
- Flag any lead open more than 2 hours
Done when Every new lead has an Airtable record with a status.
-
3
Notion - create the follow-up task
notion.so
WebRun opens Notion to create the follow-up task. - Create a follow-up task on the sales board for each logged lead
- Assign it to the rep on rotation
- Mark it done once the rep updates Airtable to contacted
Done when Every logged lead has an open Notion follow-up task.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the homeowner for me?
No. WebRun never messages or calls the homeowner. It only logs the lead and creates an internal task so a rep follows up personally.
How does it know a lead is stale?
It reads the contacted status HomeAdvisor already tracks. Anything still marked uncontacted past the last run gets flagged again.
What happens once a rep calls the lead?
Update the Airtable status to contacted, and WebRun marks the Notion task done on the next run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.