Automated Heptabase Whiteboard Backup Export
Every Monday, WebRun opens Heptabase, finds whiteboards updated in the last 7 days, exports a backup file for each one to Google Drive, and posts a digest to Slack noting which whiteboards grew the most.
How do I back up my Heptabase whiteboards automatically?
WebRun checks Heptabase every Monday for whiteboards updated that week, exports a backup file for each one to Google Drive, and posts a digest to Slack noting which whiteboards grew the most. Your thinking stays backed up outside the app automatically, and the team sees what's actively being worked on.
- Every active whiteboard gets a current backup outside Heptabase
- The team sees which whiteboards are actively growing
- Unchanged whiteboards are skipped so backups stay fast
Built for researchers · writers · PhD students · visual thinkers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
heptabase.comin a real browser with your saved login - no setup, no API keys. -
1
Heptabase - collect whiteboards updated this week
heptabase.com
WebRun opens Heptabase to collect whiteboards updated this week. - Open Heptabase and list whiteboards and cards updated in the last 7 days
- Note the whiteboard title and how many cards it holds
- Flag any whiteboard with a large jump in card count
Done when Every whiteboard updated this week is listed with its card count.
-
2
Google Drive - back up each whiteboard
drive.google.com
WebRun opens Google Drive to back up each whiteboard. - Export each updated whiteboard to a file
- Save it into a dated backup folder in Google Drive
- Replace last week's file for the same whiteboard, keep the rest
Done when Every updated whiteboard has a current backup file in Google Drive.
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3
Slack - post the backup digest
slack.com
WebRun opens Slack to post the backup digest. - Post a digest of this week's updated whiteboards to your Slack channel
- Note which whiteboards grew the most
- Link to the Drive backup folder
Done when You have this week's whiteboard backup digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it change anything on my whiteboards?
No. WebRun only reads and exports your whiteboards to back them up. It never moves, edits, or deletes a card.
Where do the backups get saved?
Into a dated folder in your own Google Drive, one file per whiteboard, so you always have a copy outside Heptabase.
Does it back up every whiteboard I have?
Only whiteboards updated in the last 7 days, so the backup stays current without re-exporting whiteboards that haven't changed.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.