Automated HelloTalk Student Engagement Digest
Every morning, WebRun opens HelloTalk, checks each student's messages, corrections, and call minutes from the day before, logs a summary to Notion, and adds the totals to a Google Sheets tracker.
How do I track my students' daily HelloTalk activity?
WebRun checks every student's HelloTalk activity each morning, messages sent, corrections made, and call minutes from the day before, and logs a summary to Notion. It also adds the day's totals to a Google Sheets tracker, so tutors can see engagement trends and quiet students without checking each profile by hand.
- Tutors see daily engagement without opening every student profile
- Quiet students are flagged before three days become a pattern
- Weekly trends are tracked in one Sheets tab
Built for language tutors · language school coordinators · conversation practice programs · independent language teachers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hellotalk.comin a real browser with your saved login - no setup, no API keys. -
1
HelloTalk - check daily exchange activity
hellotalk.com
WebRun opens HelloTalk to check daily exchange activity. - Open each student's HelloTalk activity for the previous day
- Check messages sent, corrections made, and call minutes
- Note which students had little to no activity
Done when Every student's activity for the previous day has been checked.
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2
Notion - log the activity summary
notion.so
WebRun opens Notion to log the activity summary. - Log a short activity summary for each student on their page
- Note streaks and any days with no activity
- Keep the summary short enough to scan before a lesson
Done when Every student's Notion page has yesterday's activity summary.
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3
Google Sheets - track engagement totals
google.com
WebRun opens Google Sheets to track engagement totals. - Add a row with each student's daily totals
- Keep a running column for the week so trends are visible
- Flag any student with three or more inactive days in a row
Done when The engagement tracker reflects yesterday's totals for every student.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message students who are inactive?
No. WebRun only logs and tracks activity. Any outreach to a quiet student is a decision the tutor or coordinator makes.
What counts as activity?
Messages sent, corrections made, and call minutes for the day, exactly as HelloTalk records them for that student.
How far back does the weekly trend go?
The Sheets tracker keeps a running column for the current week, so you can see patterns building before three quiet days become a habit.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.