Auditdata Automated Benefit Verification
Every morning, WebRun opens Auditdata Manage, reads the next several days of hearing aid fitting appointments, builds a benefit verification worklist in Google Sheets for each patient's plan, and posts your billing team an internal Slack digest so coverage is confirmed before every fitting.
How do I verify hearing aid benefits before each fitting appointment?
WebRun reads the next several days of hearing aid fittings in Auditdata Manage every morning and captures each patient's plan and device. It builds a benefit verification worklist in Google Sheets and posts your billing team an internal Slack digest, so coverage and prior authorization are confirmed before the patient arrives for the fitting.
- Coverage is confirmed before the fitting instead of after a surprise denial
- Billing staff open Slack to a prioritized verification worklist each morning
- Fewer write offs because prior authorizations are caught in advance
Built for hearing aid retailers · audiology billing teams · front desk staff · practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.auditdata.comin a real browser with your saved login - no setup, no API keys. -
1
Auditdata Manage - read upcoming fitting appointments
auditdata.com
WebRun opens Auditdata Manage to read upcoming fitting appointments. - Open Auditdata Manage and read hearing aid fitting appointments in the next 5 days
- Capture each patient's insurer, plan, member details, and the planned device
- Note whether a hearing aid benefit or prior authorization has already been recorded
- Flag appointments where coverage still needs to be verified
Done when Every upcoming fitting has its plan details captured and its verification status flagged.
-
2
Google Sheets - build the verification worklist
google.com
WebRun opens Google Sheets to build the verification worklist. - Open the Benefit Verification Worklist sheet
- Add a row per fitting with patient initials, insurer, plan, device, and appointment date
- Note the hearing aid benefit questions to confirm, such as coverage amount, frequency, and prior authorization
- Sort by appointment date so the soonest fittings are verified first
Done when The verification worklist is current and sorted by appointment date.
-
3
Slack - post the internal billing digest
slack.com
WebRun opens Slack to post the internal billing digest. - Post an internal digest to your billing Slack channel
- List fittings needing verification with the insurer and appointment date
- Highlight any fitting within 48 hours that still lacks confirmed benefits
- Link to the full Google Sheet so billing staff can complete each verification
Done when Billing staff have a Slack digest of fittings that still need benefit verification.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it submit anything to the insurer on its own?
No. WebRun builds an internal worklist and posts a Slack digest for your billing team. It does not contact payers or submit authorizations. Staff complete each verification after reviewing the list.
Is patient information kept private?
Yes. WebRun keeps plan details inside your own Google Sheet and an internal Slack channel using patient initials. No protected health information is sent to any outside party without staff action.
How does it decide which fittings to flag?
It reads upcoming fitting appointments in Auditdata Manage and flags any without a recorded hearing aid benefit or prior authorization, prioritizing the fittings happening soonest.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.