Automated Intellicure HBOT Certification Renewal Alerts
Every morning, WebRun opens Intellicure to check every chamber and oxygen analyzer's certification expiry date, logs anything due within 45 days to a Google Sheets tracker, prepares the renewal form in DocuSign, and drafts a Gmail reminder for your compliance lead to review.
How do I track HBOT equipment certification renewal dates?
Every morning, WebRun checks Intellicure's equipment records for every chamber and oxygen analyzer's certification expiry date, logs anything due within 45 days to a Google Sheets tracker, prepares the renewal form in DocuSign, and drafts a Gmail reminder for your compliance lead. Nothing is filed automatically, so a chamber never runs on a lapsed certification because a renewal slipped through unnoticed.
- Certifications get renewed with 45 days to spare instead of found lapsed during an audit
- Compliance leads see every renewal in one tracker instead of separate paper files
- Renewal paperwork is already prepared by the time your compliance lead reviews it
Built for HBOT compliance officers · biomedical technicians · hospital wound centers · hyperbaric clinic directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.intellicure.comin a real browser with your saved login - no setup, no API keys. -
1
Intellicure - check each certification's expiry date
intellicure.com
WebRun opens Intellicure to check each certification's expiry date. - Open Intellicure's equipment and compliance records for every chamber and oxygen analyzer
- Read each item's current certification or calibration expiry date
- Flag any certification expiring within 45 days
Done when Every piece of certified equipment has a current expiry date and a flag for anything due within 45 days.
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2
Google Sheets - log renewals due soon
google.com
WebRun opens Google Sheets to log renewals due soon. - Open the certification tracker and log each item flagged as due soon, with its expiry date and the certifying body
- Sort so the nearest expiry dates rise to the top
Done when The certification tracker lists every renewal due within 45 days, nearest first.
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3
DocuSign - prepare the renewal paperwork for signature
docusign.com
WebRun opens DocuSign to prepare the renewal paperwork for signature. - Populate the renewal or recertification form for each flagged item with its current details
- Route it to your compliance lead as the signer, and leave it queued rather than submitting it automatically
Done when A renewal form is prepared in DocuSign for every certification due within 45 days, waiting for signature.
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4
Gmail - draft the reminder for your compliance lead
gmail.com
WebRun opens Gmail to draft the reminder for your compliance lead. - Draft a reminder email to your compliance lead listing which certifications are due and linking to the prepared renewal forms
- Save it as a draft. Do not send the reminder or submit any renewal automatically
Done when A reminder draft is ready in Gmail summarizing every certification due for renewal.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit a renewal or certification filing without approval?
No. WebRun only prepares the renewal form in DocuSign and drafts a reminder in Gmail. Your compliance lead reviews, signs, and files each renewal, so nothing is submitted unsupervised.
How far ahead does it flag an expiring certification?
45 days by default, which gives your compliance lead time to schedule an inspection or calibration before the certification actually lapses. You can adjust that window to match your accrediting body's own notice period.
What happens once a certification is renewed?
It reads the new expiry date from Intellicure's equipment records on the next run, so a renewed item drops off the tracker until it approaches its next renewal window.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.