Automated Intellicure HBOT Dive Progress Digest
Every Monday, WebRun opens Intellicure, reads each active patient's completed dive count against their prescribed protocol total, updates a shared Google Sheets tracker with each patient's pace, and drafts a Gmail digest flagging who is falling behind or nearing completion for your clinical director to review.
How do I track HBOT patient dive protocol progress automatically?
Every Monday, WebRun reads Intellicure for each active patient's completed dive count against their prescribed protocol total, updates a shared Google Sheets tracker with each patient's pace, and drafts a Gmail summary flagging who is falling behind or nearing completion, so your clinical team catches a stalled protocol before it derails a patient's treatment plan.
- Stalled protocols get caught within a week instead of at the next chart audit
- Clinical directors open Monday to a ranked list of who needs outreach first
- Every active patient's pace is recalculated automatically each week
Built for HBOT clinic directors · hyperbaric program coordinators · wound care centers · hospital wound centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.intellicure.comin a real browser with your saved login - no setup, no API keys. -
1
Intellicure - read each patient's dive count and protocol target
intellicure.com
WebRun opens Intellicure to read each patient's dive count and protocol target. - Open Intellicure and pull the active patient roster with each dive protocol's prescribed total
- Read the completed dive count and most recent dive date for every active patient
- Calculate each patient's pace: dives completed versus dives expected by this point in the protocol
Done when Every active patient has a completed count, a prescribed total, and a pace flag.
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2
Google Sheets - log pace and days remaining per patient
google.com
WebRun opens Google Sheets to log pace and days remaining per patient. - Open the shared HBOT progress tracker and update each patient's row with the new dive count and pace flag
- Sort so patients falling behind pace or nearing protocol completion rise to the top
Done when The tracker reflects this week's dive counts and pace for every active patient.
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3
Gmail - draft the weekly progress digest for review
gmail.com
WebRun opens Gmail to draft the weekly progress digest for review. - Draft a weekly progress digest summarizing who is behind pace, on pace, and nearing completion
- List each patient's name, dives completed of the total prescribed, and days since their last dive
- Save the digest as a draft in Gmail for the clinical director to review before it is sent
Done when A digest draft is ready in Gmail, waiting for the clinical director's review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will the progress digest go out without anyone reviewing it?
No. WebRun saves the digest as an unsent Gmail draft each week, so your clinical director reviews and sends it. Nothing about a patient's protocol progress leaves the practice unreviewed.
How does it decide who is falling behind pace?
It compares each patient's completed dive count in Intellicure against the total prescribed in their protocol and how long they have been in treatment, so anyone below the expected pace for this point is flagged first.
What happens when a patient completes their full protocol?
It flags the patient as complete in both the tracker and the digest so your team can plan discharge or a follow-up visit, and stops counting further dives toward that protocol.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.