Automated Intellicure HBOT Package Balance Reminders
Every Monday, WebRun opens Intellicure to check each active package patient's purchased session count against dives completed, flags anyone with 3 or fewer sessions remaining, and drafts a friendly Gmail reminder asking whether they would like to schedule the rest or renew.
How do I remind HBOT patients before their dive package runs out?
Every Monday, WebRun checks Intellicure for each patient's purchased dive package against sessions completed, flags anyone with 3 or fewer sessions remaining, and drafts a friendly Gmail reminder asking whether they would like to schedule the rest or renew. Nothing sends automatically. Your front desk reviews and approves each reminder before a patient ever sees it.
- Patients hear from your clinic before their sessions run out, not after
- Front desk reviews a ready-to-send reminder instead of tracking balances by hand
- Renewed packages reset the balance automatically
Built for HBOT front desk staff · hyperbaric practice managers · wellness HBOT clinics · clinic administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.intellicure.comin a real browser with your saved login - no setup, no API keys. -
1
Intellicure - check each patient's remaining session balance
intellicure.com
WebRun opens Intellicure to check each patient's remaining session balance. - Open Intellicure and pull each active patient's purchased package size and dives completed to date
- Calculate the remaining balance for every patient on a package plan
- Flag anyone with 3 or fewer sessions remaining
Done when Every package patient's remaining balance is calculated and flagged if low.
-
2
Gmail - draft the balance reminder
gmail.com
WebRun opens Gmail to draft the balance reminder. - Draft a friendly reminder for each flagged patient noting their remaining sessions and asking whether they would like to schedule the rest or renew
- Save each reminder as a draft addressed to the patient's contact on file. Do not send any reminder automatically
Done when A balance reminder draft is ready in Gmail for every patient with 3 or fewer sessions left.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will patients get billed or messaged automatically when their package runs low?
No. WebRun only drafts a reminder email in Gmail. Nothing is charged and no message sends until your front desk reviews and approves it.
How many sessions remaining triggers a reminder?
3 or fewer remaining sessions triggers a draft by default, though you can change that threshold to match how far ahead your clinic likes to reach out.
What if a patient already renewed their package?
It reads the live package size and completed dive count in Intellicure each week, so a patient who already renewed shows a fresh balance and is skipped until it runs low again.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.