Draft pre-op instruction packets for surgery
Every morning, WebRun opens TrichoSuite, finds patients with surgery booked in the next few days, assembles their personalized pre-op instruction packet covering medication, alcohol, and grooming rules, and drafts it as a Gmail email and a short WhatsApp reminder for your team to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I send hair transplant patients their pre-op instructions automatically?
Every morning WebRun finds patients with surgery booked in the next several days in TrichoSuite and builds each one a personalized pre-op packet covering medication, alcohol, and grooming rules. It drafts the packet as a Gmail email and a short WhatsApp reminder and leaves both for your team to send, so every patient arrives prepared.
- Every surgery patient gets tailored pre-op instructions days ahead
- Packets are drafted, not sent, so a human approves each one
- No patient is prepped twice thanks to the sent marker check
Built for hair transplant clinics · surgical coordinators · patient care teams · clinic front desk
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
trichosuite.com/en-USin a real browser with your saved login - no setup, no API keys. -
1
TrichoSuite - find upcoming procedures
trichosuite.com How to Automate TrichoSuite
WebRun opens TrichoSuite to find upcoming procedures. - Open TrichoSuite and list procedures scheduled in the next 5 to 7 days
- Capture the technique, surgery date, arrival time, and any patient-specific notes
- Skip any patient already marked as pre-op instructions sent
Done when Every patient with upcoming surgery has their procedure details captured.
-
2
Gmail - draft the pre-op packet email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the pre-op packet email. - Draft a personalized pre-op email with the surgery date, arrival time, and the technique-specific instructions
- Include the medication, alcohol, smoking, and hair-length rules and what to bring on the day
- Leave the email as a draft for your team to review and send. Never email the patient on its own
Done when A tailored pre-op packet email sits in Gmail as a draft for each patient.
-
3
WhatsApp - draft the reminder message
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to draft the reminder message. - Draft a short WhatsApp reminder pointing to the emailed packet and confirming the arrival time
- Keep it warm and reassuring in the clinic tone
- Leave the message unsent as a draft for your team to review and send
Done when A matching WhatsApp reminder draft is ready for each patient.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the pre-op instructions to patients without me?
No. WebRun drafts the email and WhatsApp reminder and leaves both unsent for your team to review. No pre-op instructions reach a patient until a human approves and sends them.
Are the instructions tailored to each procedure?
Yes. It reads the technique and surgery date from TrichoSuite and builds the packet with the matching medication, grooming, and arrival rules for that specific procedure and patient.
What stops a patient getting the packet twice?
It checks TrichoSuite for a pre-op instructions sent marker and skips anyone already handled, so each patient is prepared once for their upcoming surgery.
Related templates
Instagram›Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.