Automated Consult No-Show Rebooking
Every morning, WebRun opens TrichoSuite, finds yesterday's consultations marked as no-show or missed, checks your open consult slots in Google Calendar, and drafts a warm WhatsApp message offering two or three new times, leaving each one for your coordinator to review and send.
How do I win back hair transplant consult no-shows automatically?
Every morning WebRun finds consultations marked no-show in TrichoSuite, checks your open slots in Google Calendar, and drafts a warm WhatsApp message offering two or three real open times. It leaves each draft for your coordinator to send, so missed consults get a fast, friendly rebooking offer instead of quietly slipping away.
- Missed consults get a rebooking offer the very next morning
- Only genuinely open calendar times are offered to patients
- Messages are drafted, not sent, so a human approves each one
Built for hair transplant clinics · clinic coordinators · front desk teams · aesthetic clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
trichosuite.com/en-USin a real browser with your saved login - no setup, no API keys. -
1
TrichoSuite - find missed consultations
trichosuite.com
WebRun opens TrichoSuite to find missed consultations. - Open TrichoSuite and find consultations marked no-show or missed since the last run
- Capture the patient name, contact, and their stated concern
- Skip anyone who has already rebooked or is marked do-not-contact
Done when Every recent consult no-show is listed with contact and concern.
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2
Google Calendar - check open consult slots
calendar.google.com
WebRun opens Google Calendar to check open consult slots. - Open the consult calendar in Google Calendar
- Find the next two or three open consultation slots that fit clinic hours
- Note the exact dates and times to offer each patient
Done when Real open consult times are ready to offer in the rebooking message.
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3
WhatsApp - draft a rebooking offer
whatsapp.com
WebRun opens WhatsApp to draft a rebooking offer. - Draft a warm, no-pressure WhatsApp message acknowledging the missed consult
- Offer the specific open times and make it easy to pick one or ask for another
- Leave the message unsent as a draft for your coordinator to review and send. Never message the patient on its own
Done when A rebooking draft with real times is ready in WhatsApp for each no-show.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message no-shows on WhatsApp without me?
No. WebRun drafts the rebooking message and leaves it unsent for your coordinator to review and send. No patient is contacted until a human approves the message.
Are the offered times actually available?
Yes. It reads your live Google Calendar and offers only genuinely open consultation slots, so a patient never picks a time that is already taken.
What if the patient already rebooked?
It checks TrichoSuite first and skips anyone who has already rebooked or is marked do-not-contact, so only genuine no-shows still needing a slot get a draft.
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