Automated HackerRank Assessment Reminders
Every morning, WebRun opens HackerRank, lists candidates who were invited to an assessment but never started it, drafts each one a polite reminder in Gmail for you to approve, and posts the recruiting channel a short Slack summary of who is stalled and for how long.
How do I chase candidates who never started their HackerRank test?
WebRun opens HackerRank each morning, finds candidates who were invited to an assessment but never started it, and drafts each one a polite reminder in Gmail for you to approve. It then posts your recruiting channel a Slack list of who is stalled and how long they have sat.
- Stalled candidates get a nudge within a day instead of being forgotten
- Every reminder is reviewed by a human before it sends
- The recruiting channel sees the oldest unstarted invites first each morning
Built for technical recruiters · engineering hiring managers · talent acquisition teams · startups hiring developers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.hackerrank.comin a real browser with your saved login - no setup, no API keys. -
1
HackerRank - find unstarted invites
hackerrank.com
WebRun opens HackerRank to find unstarted invites. - Open HackerRank and go to your active tests
- Filter the candidate list to invited candidates with no submission
- Capture the name, email, test name, invite date, and days since the invite
- Skip anyone already reminded in the last three days
Done when Every unstarted assessment invite is listed with its age in days.
-
2
Gmail - draft polite reminders
gmail.com
WebRun opens Gmail to draft polite reminders. - Draft one short, friendly reminder per candidate naming the test and the deadline
- Include the invite link exactly as HackerRank issued it
- Leave every message as an unsent Gmail draft for you to review and send
- Never email a candidate without your approval
Done when A reviewed-ready draft sits in Gmail for each stalled candidate.
-
3
Slack - report who is stalled
slack.com
WebRun opens Slack to report who is stalled. - Post the recruiting channel a short list of stalled candidates
- Sort by days since invite so the oldest sits first
- Note how many drafts are waiting in Gmail for approval
Done when The recruiting channel has today's stalled-candidate list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email candidates without my approval?
No. Every reminder is left as an unsent Gmail draft that you read and send yourself. WebRun never contacts a candidate on its own.
How does it know who has not started?
It reads the live candidate status on each active HackerRank test every morning, so anyone who has since started or submitted drops off the list automatically.
Will the same candidate get nudged every day?
No. WebRun skips anyone reminded in the last three days, so a candidate sees at most one nudge every few days.
Related templates
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