Fill your off-season service bays with drafted outreach
Every Monday during the off season, WebRun opens BiT DMS, finds customers who haven't booked service in the last 12 months, drafts a Mailchimp campaign offering off-season maintenance slots, and posts your service manager a Slack note that the draft is ready to review.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I fill off-season service capacity with an automated outreach campaign?
Every Monday during the off season, WebRun checks BiT DMS for customers with no service visit in the last 12 months, and drafts a Mailchimp campaign offering maintenance booking slots to that segment. Your service manager gets a Slack note when the draft is ready, so slow-season bay capacity fills up without anyone building the campaign by hand.
- Slow season bays fill up from a segment built automatically, every week
- Service managers approve one draft campaign instead of building an audience by hand
- Overdue customers are re-engaged before the next busy season starts
Built for golf cart dealers · LSV service departments · seasonal repair shops · dealership service managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
bitdms.comin a real browser with your saved login - no setup, no API keys. -
1
BiT DMS - find customers overdue for service
bitdms.com How to Automate BiT DMS
WebRun opens BiT DMS to find customers overdue for service. - Open BiT DMS and filter customers by last service date
- Keep only customers with no service visit in the last 12 months
- Capture the customer, cart model, and last service date for each
Done when Every customer overdue for service is listed with their cart and last visit date.
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2
Mailchimp - draft the off-season outreach campaign
mailchimp.com How to Automate Mailchimp
WebRun opens Mailchimp to draft the off-season outreach campaign. - Build a segment from the overdue customer list
- Draft an email campaign offering off-season maintenance booking slots
- Save the campaign as a draft. Do not schedule or send it
Done when A draft Mailchimp campaign exists targeting every overdue customer. Nothing has been sent.
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3
Slack - tell your service manager it's ready
slack.com How to Automate Slack
WebRun opens Slack to tell your service manager it's ready. - Post the service manager a note that this week's outreach draft is ready
- Include the number of customers in the segment
Done when Service manager knows the draft campaign is ready to review in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers without me approving the campaign?
No. WebRun only builds and saves the campaign as a Mailchimp draft. Your service manager reviews and schedules it, so nothing sends without a person approving it first.
How does it decide who is overdue for service?
It reads each customer's last service date in BiT DMS and includes anyone with no visit in the last 12 months, so the segment stays current every week.
Does it run outside the off season too?
The schedule targets the slow months, October through February, so the outreach lands when your bays actually have open capacity.
Related templates
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