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Automated Cart Battery Replacement Reminders

Every morning, WebRun opens BiT DMS, finds carts whose batteries have passed their expected replacement age, drafts a text reminder to each customer in Twilio, and posts your service desk a Slack queue of drafts ready to review and send.

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Runs on WebRun · Strict Lockdown policy
Every day at 8:00 AM WebRunorchestrates each step
1 BiT DMS find carts with batteries past replacement age
2 Twilio draft a text reminder for each customer
3 Slack queue the drafts for your service desk
In short

How do I automatically remind customers to replace aging cart batteries?

Every morning, WebRun scans BiT DMS for carts whose batteries have passed their expected replacement age, and drafts a text reminder to each customer in Twilio naming their cart and the recommended service. Your service desk gets the queue in Slack and sends each approved text, so no cart is left running on a dying pack.

  • Aging battery packs get flagged before they leave a customer stranded
  • Service desk reviews one Slack queue instead of scanning battery install dates by hand
  • Every reminder is drafted and ready the same morning batteries come due

Built for golf cart dealers · LSV service departments · cart repair shops · fleet maintenance teams

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens bitdms.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    BiT DMS - find carts with batteries past replacement age
    bitdms.com
    WebRun in BiT DMS: find carts with batteries past replacement age
    WebRun opens BiT DMS to find carts with batteries past replacement age.
    • Open BiT DMS and filter units by battery install date
    • Flag any unit whose batteries have passed the expected replacement age for its battery type
    • Capture the customer, phone number, cart model, and battery age for each

    Done when Every cart past its expected battery replacement age is listed with the customer's contact details.

  3. 2
    Twilio - draft a text reminder for each customer
    twilio.com
    WebRun in Twilio: draft a text reminder for each customer
    WebRun opens Twilio to draft a text reminder for each customer.
    • Draft a short text reminder for each customer naming their cart and the recommended battery service
    • Include a link or number to book the replacement
    • Leave every message as a draft. Do not send any text

    Done when A draft text reminder exists for every customer whose cart batteries are due.

  4. 3
    Slack - queue the drafts for your service desk
    slack.com
    WebRun in Slack: queue the drafts for your service desk
    WebRun opens Slack to queue the drafts for your service desk.
    • Post today's battery reminder queue to the service desk channel
    • Include the customer name, cart model, and battery age for each draft

    Done when Service desk has today's reminder queue in Slack, ready to review and send.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
bitdms.com
ScheduleRuns automatically on this cadence
Every day at 8:00 AM
DeliveryHow each run's result reaches you
Reminder queue · Slack
OutputWhat each run produces - A queue of drafted battery replacement text reminders, one per customer, awaiting send.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it text customers without anyone checking first?

No. WebRun only drafts the reminder in Twilio. Your service desk reviews the queue in Slack and sends each text manually, so nothing goes out unapproved.

How does it know when a battery needs replacing?

It reads each unit's battery install date in BiT DMS and flags it once the age passes the expected replacement window for that battery type.

What if the customer already had the batteries replaced?

It reads the live battery install date in BiT DMS each morning, so a cart with a recent replacement is not flagged again.

Keep going

Related templates

Automated Aged Cart Inventory Alerts
Every morning, WebRun checks BiT DMS for carts that have sat unsold past your aging threshold, builds a report in Google Sheets, and posts your sales manager a Slack alert with the oldest units first.
BiT DMS›Google Sheets›Slack
Automated Cart Inventory Marketplace Listings
When a used cart or LSV is checked into inventory in BiT DMS, WebRun drafts a Facebook Marketplace listing with the specs, condition, and price, and posts your sales team a summary of what's new and ready for review.
BiT DMS›Facebook Marketplace›Slack
Automated Fleet Cart Quote Follow-Ups
Every morning, WebRun checks BiT DMS for fleet and bulk cart quotes sitting open more than 3 days, drafts a follow-up email to each prospect in Gmail, and posts your sales manager a Slack list of who still needs a nudge.
BiT DMS›Gmail›Slack

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