Automatic GoFormz Completed Form Archiving
Every hour, WebRun opens GoFormz, checks for forms marked complete since the last run, saves each one as a record in the matching Google Drive folder, and sends you a Twilio text summarizing how many forms came in and from which job.
How do I automatically archive completed GoFormz forms?
WebRun checks GoFormz every hour for forms marked complete, saves each one as a record in the matching Google Drive job folder, and texts you a Twilio summary of what came in. Field paperwork gets archived and organized the same hour it's finished, without anyone manually downloading and filing forms.
- Completed forms are archived within the hour, every hour
- Job folders in Drive stay organized without manual filing
- You get a text summary instead of checking GoFormz yourself
Built for field service teams · construction companies · inspection teams · operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.goformz.comin a real browser with your saved login - no setup, no API keys. -
1
GoFormz - find completed forms
goformz.com
WebRun opens GoFormz to find completed forms. - Open GoFormz and list forms marked complete since the last run
- Read each form's job, technician, and any signature
- Skip anything already archived
Done when Every newly completed form has been read and matched to its job.
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2
Google Drive - archive each completed form
drive.google.com
WebRun opens Google Drive to archive each completed form. - Save each completed form as a record in its job folder
- Name the file with the job, date, and technician
- Keep the folder structure consistent across jobs
Done when Every newly completed form is archived in the matching Drive folder.
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3
Twilio - text you a summary
twilio.com
WebRun opens Twilio to text you a summary. - Send you a text with the count of forms archived this run
- List which jobs they belonged to
- Skip the text on runs with nothing new
Done when You have a text summary of this run's archived forms, if any.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change a form after it's signed?
No. WebRun only reads and archives forms already marked complete in GoFormz. It never edits a signed form or its answers.
Who receives the text summary?
Only you, on the Twilio number you connect. WebRun never texts a customer or field technician on its own.
What if a job has no folder yet in Drive?
It creates a new folder named for the job before saving the form, so nothing gets dropped into the wrong place.
Related templates
Put this on autopilot.
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