Automated Gimkit Pro Renewal Tracking
Every Monday, WebRun opens Gimkit, checks the Pro subscription's renewal date and how many seats are actively used, posts a heads up to Microsoft Teams once the renewal is within 30 days, and creates a Trello card to track the renewal decision.
How do I stay ahead of my Gimkit Pro subscription renewal?
WebRun checks your Gimkit Pro renewal date and seat usage every Monday and posts a heads up to Microsoft Teams once the renewal is within 30 days. It also creates a Trello card to track the decision through to renewal, so the subscription never renews unnoticed or gets missed entirely.
- Renewal decisions get a 30 day heads up instead of a surprise charge
- Seat usage is reported so the renewal reflects real classroom use
- The decision is tracked in Trello from heads up to renewed
Built for teachers · school technology coordinators · department heads · school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.gimkit.comin a real browser with your saved login - no setup, no API keys. -
1
Gimkit - check renewal date & seat use
- Open the Gimkit Pro account settings and check the renewal date
- Check how many seats have been actively used this term
- Note whether usage supports keeping the current seat count
Done when The renewal date and seat usage have been checked.
-
2
Microsoft Teams - post the renewal heads up
microsoft.com
WebRun opens Microsoft Teams to post the renewal heads up. - Post a heads up to the department channel once renewal is within 30 days
- Include the renewal date, seat count, and usage summary
- Skip the post entirely outside the 30 day window
Done when The department is alerted in Teams once renewal is approaching.
-
3
Trello - track the renewal decision
trello.com
WebRun opens Trello to track the renewal decision. - Create a card for the renewal with the date and usage summary
- Move the card through Reviewing, Decided, and Renewed as the decision progresses
- Leave the actual renewal purchase to a human
Done when A Trello card is tracking this renewal to a decision.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it renew the subscription automatically?
No. WebRun only tracks the decision and reminds your team. Renewing or changing the seat count stays with whoever owns the account.
How early does it warn you?
It starts posting once the renewal is within 30 days, so there's time to review seat usage before the decision is due.
Does it factor in how many seats are actually used?
Yes. It reports actual seat usage for the term, so the renewal decision is based on real numbers, not just the current plan.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.