Automated Clockwise New Teammate Setup Checks
When a new teammate is added, WebRun opens Clockwise, checks their meeting hours, focus time preferences, flexible meeting settings and team membership, records what is still missing, posts the completed setup checklist to Slack, and pings the ops lead on Telegram.
How do I set a new teammate's calendar up properly on day one?
When a new teammate is added, WebRun opens Clockwise and walks their setup: meeting hours, focus time preferences, flexible meetings, team membership, and scheduling links. It posts the completed checklist to Slack and pings the ops lead on Telegram, so a new person's calendar works from their first week.
- Every new hire gets a completed calendar setup checklist
- Outstanding items carry an owner rather than sitting unclaimed
- No setting is changed without a person doing it
Built for ops leads · chiefs of staff · people teams · engineering managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
getclockwise.comin a real browser with your saved login - no setup, no API keys. -
1
Clockwise - walk the new teammate setup
getclockwise.com
WebRun opens Clockwise to walk the new teammate setup. - Sign in to Clockwise and open the new person's entry in the team
- Check their meeting hours match the team's working pattern and time zone
- Check focus time preferences are set rather than left at the default
- Check which meetings are marked flexible and whether any need to be
- Confirm they are on the right team so shared focus time applies to them
- Note any scheduling link that still needs creating
Done when Every setup item is marked complete or listed as outstanding.
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2
Slack - post the setup checklist
slack.com
WebRun opens Slack to post the setup checklist. - Post the setup checklist for the new person to the ops channel
- Show each item as done or outstanding with a one line note on what is needed
- Name who owns each outstanding item so it does not sit unclaimed
- Leave settings changes to a person. WebRun reports the state, it does not reconfigure the account
Done when The ops channel has the new teammate's setup checklist in Slack.
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3
Telegram - ping the ops lead
telegram.org
WebRun opens Telegram to ping the ops lead. - Ping the ops lead with the count of outstanding items for the new person
- Name the item most likely to cause a bad first week, usually meeting hours or team membership
- Keep it to one short message
Done when The ops lead has been pinged on Telegram with the outstanding items.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change someone's calendar settings?
No. WebRun reads the setup and reports what is missing to Slack and Telegram. It never edits meeting hours, moves an event, or changes a preference on anyone's behalf.
Does it message the new hire?
No. The checklist goes to your internal ops channel and the ops lead. Nothing is sent to the new person, so the welcome stays a human message rather than an automated one.
What if some items are set later in onboarding?
They stay listed as outstanding with the owner named, so the checklist reflects reality. Rerun it after onboarding and completed items drop off the list.
Related templates
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