Automated FunctionFox Project Hours Alerts
Every morning, WebRun opens FunctionFox, checks logged time against the estimated hours for each active project, flags anything past 80 percent, logs it in Airtable, and emails the project manager the exact numbers.
How do I get alerted before a FunctionFox project runs over its hours?
WebRun checks every active FunctionFox project each morning, flags any past 80 percent of its estimated hours, and logs it in Airtable with hours used and remaining. It then emails the project manager the exact numbers, so agencies catch a budget problem while there is still time to adjust scope or staffing.
- Hour overruns get caught at 80 percent, not after the invoice
- Project managers get the exact number by email the same morning
- Every at-risk project stays logged until it's back under threshold
Built for ad agencies · design studios · agency project managers · creative operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.functionfox.comin a real browser with your saved login - no setup, no API keys. -
1
FunctionFox - check logged hours against budget
functionfox.com
WebRun opens FunctionFox to check logged hours against budget. - Open FunctionFox and check logged time against the estimated hours for each active project
- Flag any project past 80 percent of its hour budget
- Note the project manager and hours remaining
Done when Every project past the hours threshold is listed with its manager.
-
2
Airtable - log each at-risk project
airtable.com
WebRun opens Airtable to log each at-risk project. - Add or update a record for each flagged project with hours used and remaining
- Mark the date it was first flagged
- Clear a project's flag once it's back under threshold
Done when Every flagged project is logged with its current hours in Airtable.
-
3
Gmail - email the project manager
gmail.com
WebRun opens Gmail to email the project manager. - Email the project manager the hours-remaining detail for each flagged project
- Keep the subject line specific to the project name
- Skip managers already emailed today for the same project
Done when Every flagged project's manager has today's hours alert by email.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it stop staff from logging more time?
No. WebRun only reads logged hours against budget. It never blocks time entry or edits a project's hour budget.
What counts as an at-risk project?
Any project past 80 percent of its estimated hours, so managers hear about it while there's still budget left to manage.
Will a manager get emailed every day for the same project?
No, it checks who was already emailed today for that project, so it's one alert per project per day, not a repeat every run.
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