Automated FreeAgent Bank Reconciliation Chasing
Every week, WebRun signs in to FreeAgent, lists every bank transaction still sitting unexplained with its date and amount, books a bookkeeping slot on Google Calendar sized to the backlog, and sends you a WhatsApp chase list with the oldest and largest items first.
How do I keep on top of unexplained bank transactions in FreeAgent?
WebRun checks FreeAgent every week for bank transactions still marked unexplained, capturing the date, amount, and age of each. It books a Google Calendar bookkeeping slot sized to the backlog and sends you a WhatsApp chase list led by the oldest and largest items, so month end arrives clean.
- The unexplained backlog is measured every week instead of at month end
- A bookkeeping slot is booked and sized to the actual workload
- Items over 30 days old are flagged as a month-end risk
Built for freelancers · small business owners · bookkeepers · accountants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
login.freeagent.comin a real browser with your saved login - no setup, no API keys. -
1
FreeAgent - list unexplained transactions
freeagent.com
WebRun opens FreeAgent to list unexplained transactions. - Sign in to FreeAgent and open each connected bank account
- List every transaction still marked unexplained
- Capture the date, amount, description, and the account it sits in
- Note how many are older than 30 days and the total value outstanding
Done when Every unexplained transaction is listed with its age and amount.
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2
Google Calendar - book the bookkeeping slot
calendar.google.com
WebRun opens Google Calendar to book the bookkeeping slot. - Open your working calendar in Google Calendar
- Book a bookkeeping slot this week, sized to the number of unexplained items
- Title it with the count outstanding and the total value
- Skip booking a slot when the backlog is clear, and remove the slot if it empties before the date
Done when A right-sized bookkeeping slot is on the calendar, or the backlog is confirmed clear.
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3
WhatsApp - send the chase list
whatsapp.com
WebRun opens WhatsApp to send the chase list. - Send a WhatsApp chase list with the count, the total value, and the oldest item
- List the ten largest unexplained transactions with date and amount
- Flag anything older than 30 days as a month-end risk
- Leave explaining, categorising, and reconciling to a person. WebRun never codes a transaction
Done when You have this week's unexplained transaction chase list on WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it categorise or explain transactions for me?
No. WebRun never codes, explains, or reconciles a transaction in FreeAgent. Getting the accounting treatment right is a judgement call, so the run only produces the list and books the time.
Does it file anything with the tax authority?
No. It never submits a VAT return, files accounts, or sends anything to HMRC. It reads your bank feed status and reports the backlog, nothing more.
What if I clear the backlog mid-week?
It re-reads FreeAgent on the next run, so cleared items drop off the WhatsApp list, and the calendar slot is removed if the backlog emptied before the booked date.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.