Automated Fountain Onboarding Document Chase
Every morning, WebRun opens Fountain, looks at applicants with a start date coming up, records which documents are still missing and which background checks are unfinished, files the completed paperwork into a Google Drive folder per hire, and sends the recruiter a Telegram chase list.
How do I make sure new hires have every document before day one?
WebRun chases onboarding paperwork in Fountain every morning. It finds hires with a start date in the next two weeks, records which documents and background checks are still missing, files completed paperwork into a Google Drive folder per hire, and sends the recruiter a Telegram chase list.
- Missing paperwork surfaces days before the start date, not on it
- Every hire has a Drive folder showing done and outstanding items
- Nobody shows up on day one unable to work
Built for recruiters · high volume hiring teams · HR operations · staffing coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
fountain.comin a real browser with your saved login - no setup, no API keys. -
1
Fountain - check documents and checks per hire
fountain.com
WebRun opens Fountain to check documents and checks per hire. - Open Fountain and list applicants at the offer and onboarding stages
- Filter to people with a start date in the next 14 days
- For each person, record which required documents are uploaded and which are missing
- Read the background check status and note anything still pending
- Count the days between today and the start date for each hire
- Never advance, reject, or message an applicant. WebRun reads status only
Done when Every upcoming hire has a list of missing documents and a days to start count.
-
2
Google Drive - file the completed paperwork
drive.google.com
WebRun opens Google Drive to file the completed paperwork. - Create or open a Drive folder for each upcoming hire
- File the documents already completed so the folder mirrors the record
- Add a short checklist file naming what is still outstanding
- Keep folders restricted to the hiring team only
Done when Each upcoming hire has a Drive folder holding what is done and what is missing.
-
3
Telegram - send the chase list
telegram.org
WebRun opens Telegram to send the chase list. - Send the recruiter a Telegram chase list, one line per hire
- Lead with the name, the days until start, and what is missing
- Put anyone starting within three days at the top
- Keep the message internal to the hiring team
Done when The recruiter knows exactly who to chase and how urgently.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message applicants directly?
No. WebRun sends the chase list only to your internal Telegram channel. It never emails, texts, or messages an applicant, and it never advances or rejects anyone in Fountain.
How far ahead does it look?
Fourteen days by default, and you can widen or narrow that. Anyone starting within three days is pushed to the top of the list, because that is when a missing document actually blocks day one.
Where do the documents end up?
In a Google Drive folder per hire, restricted to the hiring team, holding what is already complete plus a checklist of what is outstanding. Nothing is shared outside your team.
Related templates
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