Automated Float Weekly Utilization Scorecard
Every Friday afternoon, WebRun opens Float, checks next week's project allocations against each person's stated capacity, blocks a planning hold on Google Calendar for anyone overbooked, and posts the full utilization scorecard to Microsoft Teams so resourcing gets fixed before Monday.
How do I catch overbooked team members in Float before next week starts?
WebRun checks Float every Friday for next week's project allocations, compares each person's total against their capacity, blocks a Google Calendar hold for anyone over 100 percent, and posts the ranked utilization scorecard to Microsoft Teams, so overbooking gets caught and fixed before the week actually starts.
- Overbooking gets caught before the week begins, not mid-week
- Every overbooked person has a planning hold already on the calendar
- The team sees a ranked utilization scorecard every Friday
Built for Resource managers · agencies · studio operations · team leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.float.comin a real browser with your saved login - no setup, no API keys. -
1
Float - check next week's allocations against capacity
float.com
WebRun opens Float to check next week's allocations against capacity. - Open the schedule for next week
- Total each person's allocated hours across projects
- Compare the total against their set capacity
Done when Every person's utilization percentage for next week is calculated.
-
2
Google Calendar - block a planning hold for anyone overbooked
calendar.google.com
WebRun opens Google Calendar to block a planning hold for anyone overbooked. - Identify anyone allocated over 100 percent of capacity
- Add a planning hold on their calendar for a resourcing conversation
Done when Every overbooked person has a planning hold on their calendar.
-
3
Microsoft Teams - post the utilization scorecard
microsoft.com
WebRun opens Microsoft Teams to post the utilization scorecard. - Rank the team from most to least utilized
- Post the scorecard to the resourcing channel
Done when The resourcing channel has next week's utilization scorecard.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun move or reassign anyone's Float allocations?
No. It only reads next week's schedule and reports the numbers. Moving hours between people or projects is left to your resourcing lead in Float.
Who can see the utilization scorecard?
Only your own resourcing channel in Microsoft Teams. It's an internal report and isn't shared with clients.
What counts as overbooked?
Anyone allocated more hours than the capacity already set for them in Float. WebRun just compares the two numbers each week.
Related templates
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