Automated Fillout Submission Filing and Confirmation
Every few minutes, WebRun checks Fillout for new submissions, downloads any uploaded files straight into a matching Google Drive folder, and drafts a short Twilio text confirming receipt for the respondent, left ready for a human to review and send.
How do I automatically save and organize file uploads from Fillout forms?
WebRun checks Fillout every few minutes for new submissions, saves any uploaded files straight into the matching Google Drive folder named by respondent, and drafts a short Twilio text confirming receipt. Nothing sends automatically, a human reviews and sends the text, so submissions get filed and acknowledged within minutes without manual downloading.
- Uploaded files are filed and named within minutes of submission
- No respondent is left wondering if their upload went through
- Nothing texts a respondent without a human reviewing it first
Built for HR and recruiting teams · agencies collecting client files · event organizers · nonprofits
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
fillout.comin a real browser with your saved login - no setup, no API keys. -
1
Fillout - read new submissions
fillout.com
WebRun opens Fillout to read new submissions. - Open Fillout and check for submissions since the last run
- Read the respondent's answers and any attached files
- Note which form each submission came from
Done when Every new submission since the last check has been read.
-
2
Google Drive - archive uploaded files
drive.google.com
WebRun opens Google Drive to archive uploaded files. - Open the matching folder for that form
- Save each uploaded file with the respondent's name in the filename
- Skip submissions with no attachment
Done when Every uploaded file is saved and named in the right Drive folder.
-
3
Twilio - draft a confirmation text
twilio.com
WebRun opens Twilio to draft a confirmation text. - Draft a short text confirming the submission was received
- Reference the form name and what happens next
- Queue the draft for review. WebRun never sends the text itself
Done when Every respondent has a drafted confirmation waiting for approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text respondents without me approving it?
No. WebRun only drafts the confirmation in Twilio. A human reviews and sends every text, nothing goes out on its own.
What happens to submissions without an attachment?
They're still read and can still get a drafted confirmation, WebRun just skips the Drive filing step since there's nothing to save.
Could a file get saved twice?
No. WebRun only processes submissions received since its last check, so each uploaded file is saved to Drive exactly once.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.