Automated Filemail Expiring Transfer Alerts
Every morning, WebRun opens Filemail, checks sent transfers expiring within two days that have not been downloaded, saves a backup copy of the files to Google Drive, and texts the internal sender through Twilio with time left to resend.
How do I know when a Filemail transfer is about to expire unopened?
WebRun checks Filemail every morning for sent transfers expiring within two days that have not been downloaded, and saves a backup copy of the files to Google Drive. It texts the internal sender through Twilio with the recipient and time left, so they can decide whether to resend before the link actually expires.
- Senders find out before a transfer link dies unused
- Every at-risk transfer gets a backup copy automatically
- Recipients are never contacted directly by the automation
Built for Agencies and studios sending large files · IT teams transferring client deliverables · freelancers sharing project files
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.filemail.comin a real browser with your saved login - no setup, no API keys. -
1
Filemail - find transfers about to expire
filemail.com
WebRun opens Filemail to find transfers about to expire. - Open Filemail and check Sent transfers
- Find transfers expiring within the next two days that have not been downloaded
- Capture the recipient, file names, and expiry time for each
Done when Every at-risk transfer is listed with its recipient and expiry time.
-
2
Google Drive - archive a backup copy
drive.google.com
WebRun opens Google Drive to archive a backup copy. - Save a backup copy of each at-risk transfer's files
- File it under the matching project or client folder
- Keep Filemail as the transfer record. This is a backup only
Done when A backup copy exists for every at-risk transfer.
-
3
Twilio - text the sender
twilio.com
WebRun opens Twilio to text the sender. - Text the internal sender that their transfer has not been downloaded yet
- Name the recipient and how much time is left
- Leave it to the sender to decide whether to resend
Done when The sender has been texted about every at-risk transfer.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it text the recipient of the transfer?
No. The text only goes to the internal sender, letting them know their transfer has not been downloaded yet. The recipient is never contacted directly.
Does it resend the transfer automatically?
No. It only alerts the sender and backs up the files. Deciding whether to resend is left to the sender.
How soon before expiry does it flag a transfer?
It flags anything expiring within the next two days, giving the sender time to resend before the link dies.
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