Automated FileCloud Storage Quota Alerts
Every morning, WebRun opens the FileCloud admin console, checks storage quota usage per user, flags anyone at 90 percent or more, schedules an admin review in Google Calendar, and posts the quota alert list to Microsoft Teams.
How do I catch FileCloud users before they hit their storage quota?
WebRun checks the FileCloud admin console every morning for users at 90 percent or more of their storage quota, and schedules an admin review in Google Calendar with the list attached. It posts the quota alert to Microsoft Teams sorted by usage, so IT can act on the tightest accounts before anyone actually hits the limit.
- Users near their limit get caught before they are blocked
- Admins get a scheduled window to act, not a surprise ticket
- The tightest accounts are flagged first, every morning
Built for IT admins managing FileCloud deployments · enterprise storage administrators · compliance teams tracking storage limits
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.filecloud.comin a real browser with your saved login - no setup, no API keys. -
1
FileCloud - check user storage quotas
filecloud.com
WebRun opens FileCloud to check user storage quotas. - Open the FileCloud admin console and check storage quota usage per user
- Flag any user above 90 percent of their quota
- Note the user and how much headroom is left
Done when Every user near their quota is listed with usage percentage.
-
2
Google Calendar - schedule an admin review
calendar.google.com
WebRun opens Google Calendar to schedule an admin review. - Create an admin review event for users near their quota
- Attach the list of flagged users to the event
- Schedule it soon enough to act before anyone hits the limit
Done when A review event exists with the flagged user list attached.
-
3
Microsoft Teams - notify IT
microsoft.com
WebRun opens Microsoft Teams to notify IT. - Post the quota alert list to the IT channel
- Sort by highest usage percentage first
- Flag anyone already over quota as urgent
Done when IT has today's quota alert list in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun increase a user's quota automatically?
No. It only flags users near or over their quota and schedules a review. Changing quotas is left to an admin.
How close to the limit does a user have to be flagged?
90 percent or higher. Anyone already over quota is marked urgent in the Teams alert.
Does it check every user on the account?
Yes. It checks quota usage for every user each run, so nobody quietly runs out of room.
Related templates
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