Automatic Tock Availability Gap Reporting
Every Monday, WebRun opens Tock, looks a week ahead at every experience and seating, works out how much capacity is still unsold, writes the gaps into Google Sheets sorted by how empty they are, and puts a promotion task on your Google Calendar for the worst nights.
How do I spot unsold reservation capacity before the week starts?
WebRun finds next week's empty seats in Tock every Monday. It reads every experience and seating a week ahead, works out unsold capacity and fill percentage, and flags booking schedules about to lapse. The gaps go into Google Sheets and promotion time is blocked on your calendar, so soft nights get filled while there is still time.
- Empty nights are known a week ahead, not on the day
- Lapsing booking schedules are flagged before they expire
- Promotion time is already on the calendar for the softest nights
Built for restaurant owners · wineries · tasting rooms · front of house managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
exploretock.comin a real browser with your saved login - no setup, no API keys. -
1
Tock - read next week's availability
exploretock.com
WebRun opens Tock to read next week's availability. - Open Tock and move the booking calendar to next week
- For every experience and seating, read the capacity offered and the reservations held against it
- Work out the unsold seats and the fill percentage per night and per experience
- Note any booking schedule that ends before or during next week
- Compare against the same weekday last week so the gap has context
Done when Every seating next week has a fill percentage and an unsold count.
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2
Google Sheets - log the unsold capacity
google.com
WebRun opens Google Sheets to log the unsold capacity. - Write next week's availability into your Google Sheet, one row per seating
- Sort so the emptiest nights and experiences sit at the top
- Show the change against the same weekday last week
- Flag booking schedules about to lapse so they get extended in time
- Append the week so the pattern across the season is visible
Done when Next week's gaps and lapsing schedules are in Google Sheets.
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3
Google Calendar - block time to promote
calendar.google.com
WebRun opens Google Calendar to block time to promote. - Put a short promotion task on your calendar for the nights furthest below target
- Name the experience and the number of seats still open in the invite
- Link the availability sheet so the numbers are one click away
- Never change availability, release seats, or contact a guest. WebRun reports, you decide
Done when Promotion time is blocked for every night below target.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it change my availability or release seats?
No. WebRun only reads the booking calendar. Adding seatings, extending a schedule, or releasing inventory stays a manual decision you make in Tock.
Does it contact guests to fill the gaps?
No. It never messages a guest or touches a reservation. It writes an internal gap list and blocks time on your calendar so you can promote the nights yourself.
How far ahead does it look?
A full week by default, which is far enough to promote a soft night while it can still be filled. Set a longer window if your bookings run further out.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.