Automated edX Onboarding Course Tracking
Every Monday, WebRun opens edX, checks each new hire's enrollment and progress in your required onboarding courses, books focused calendar time for any modules still outstanding, and posts an onboarding-progress digest to Microsoft Teams for the People team.
How do I make sure new hires finish their required edX courses?
WebRun checks new hires' required edX course progress every Monday, books focused calendar time for any module still outstanding, and posts an onboarding-progress digest to Microsoft Teams for the People team, so required training gets finished on time without anyone manually chasing course completions.
- Outstanding onboarding modules get dedicated calendar time automatically
- The People team sees onboarding progress in one weekly Teams post
- No new hire's required training silently slips past their start date
Built for People operations teams · HR onboarding coordinators · L&D managers · compliance training leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.edx.orgin a real browser with your saved login - no setup, no API keys. -
1
edX - check onboarding course progress
- Open your organization's course reports for each required course
- Check every new hire's enrollment and module completion
- Flag anyone with an outstanding module past their first 2 weeks
Done when Every new hire's required-course progress is captured.
-
2
Google Calendar - book course completion time
calendar.google.com
WebRun opens Google Calendar to book course completion time. - Book a 30 minute focused block for each outstanding module
- Place it within the new hire's current week
- Leave existing meetings and personal events untouched
Done when Every outstanding module has dedicated calendar time booked.
-
3
Microsoft Teams - post the onboarding digest
microsoft.com
WebRun opens Microsoft Teams to post the onboarding digest. - Post this week's onboarding-progress digest to the People team channel
- List new hires by course completion percentage
- Flag anyone who has fallen behind their onboarding timeline
Done when The People team has this week's onboarding digest in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message new hires directly?
No. It books calendar time and posts the digest to your People team channel. It never emails or messages a new hire on its own.
What if a new hire finishes a course early?
It reads live progress from edX each Monday, so completed modules drop off the checklist and the digest automatically.
Does it double-book someone's calendar?
No. It checks existing events first and only books open time, so it never overwrites a meeting a new hire already has.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.