Never miss an ediscovery vendor or software contract renewal
Every Monday, WebRun reads vendor and software contract expiry dates from Google Sheets, drafts a renewal reminder email in Gmail for each contract expiring within 60 days, and where a DocuSign renewal envelope already exists, it flags it as ready for attorney signature - so no contract lapses silently.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track and remind about ediscovery contract renewals?
Every Monday, WebRun reads vendor and software contract expiry dates from Google Sheets, drafts a renewal reminder email in Gmail for each contract expiring within 90 days, and checks DocuSign for any pending signature envelopes tied to those contracts. The responsible attorney reviews and sends each draft, so no ediscovery contract lapses without action.
- No ediscovery vendor or software contract lapses without a timely reminder
- Attorneys see pending DocuSign envelopes alongside the renewal deadline
- The Monday reminder routine takes seconds instead of hours of manual spreadsheet checking
Built for legal operations managers · ediscovery vendors · law firm procurement · corporate legal departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read contract expiry dates
google.com How to Automate Google Sheets
WebRun opens Google Sheets to read contract expiry dates. - Open the contract renewal tracker and read all rows with an expiry date in the next 90 days
- Capture vendor name, contract type, expiry date, value, and responsible attorney or manager
- Mark contracts expiring within 30 days as urgent and within 60 days as upcoming
Done when All contracts expiring within 90 days are captured with their urgency tier.
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2
Gmail - draft renewal reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal reminder emails. - Draft a renewal reminder email to the responsible attorney or manager for each upcoming or urgent contract
- Include vendor name, contract type, expiry date, and a note on the renewal action required
- Save all emails as Gmail drafts - do not send until the responsible person reviews and approves
Done when A Gmail draft renewal reminder exists for each contract expiring within 90 days.
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3
DocuSign - flag renewal envelopes awaiting signature
docusign.com How to Automate DocuSign
WebRun opens DocuSign to flag renewal envelopes awaiting signature. - Open DocuSign and check for any renewal envelopes in Waiting for Signature status linked to the expiring contracts
- Note the envelope ID, signer, and days until contract expiry for each
- Include these in the Gmail draft as a reminder that the envelope is already waiting for signature
Done when All pending DocuSign renewal envelopes are flagged and included in the relevant reminder drafts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it sign or send DocuSign envelopes automatically?
No. WebRun only reads the status of existing DocuSign envelopes and flags them in the reminder draft. All signatures and sends require a human action in DocuSign.
Will it send reminder emails to vendors without approval?
No. All renewal reminders are saved as Gmail drafts. The responsible attorney or manager must review each draft and send it manually.
How do I add new contracts to the tracker?
Add a row to the Google Sheets contract tracker with the vendor name, contract type, expiry date, and responsible person. It will appear in the next Monday run automatically.
Related templates
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