Whiskey Systems Automated Low-Stock Reorder Alerts
Every morning, WebRun opens Whiskey Systems, reviews raw-material inventory levels against your reorder thresholds, logs every low-stock item to a Google Sheet, and posts a purchasing digest to Slack so your team can place orders before a batch is affected.
How do I get automatic low-stock alerts for my distillery ingredients?
WebRun checks Whiskey Systems every morning for raw materials below their reorder threshold, logs every shortfall to a Google Sheet with current quantities and urgency ranking, and posts your team a Slack digest so purchasing happens before any production batch is delayed.
- No batch delayed because an ingredient shortage was caught the same morning
- Team opens Slack to a ranked purchasing list every day
- Restocked items drop off the list automatically from live Whiskey Systems data
Built for craft distillery production managers · distillery operations teams · head distillers · DSP compliance officers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.whiskeysystems.comin a real browser with your saved login - no setup, no API keys. -
1
Whiskey Systems - check raw-material inventory levels
whiskeysystems.com
WebRun opens Whiskey Systems to check raw-material inventory levels. - Open Whiskey Systems and navigate to Raw Materials inventory
- Review current on-hand quantities for all ingredients and packaging supplies
- Flag any item whose quantity falls at or below its reorder threshold
- Note the item name, current quantity, unit of measure, and reorder point for each flagged item
Done when Every low-stock raw material is identified with its current level and reorder threshold.
-
2
Google Sheets - log low-stock items
google.com
WebRun opens Google Sheets to log low-stock items. - Open the Distillery Low-Stock Tracker sheet
- Append each flagged item as a new row with today's date, quantity on hand, and reorder point
- Update any item already present with the latest quantity rather than creating a duplicate
- Sort rows by percentage below threshold, most critical first
Done when The tracker sheet shows today's full low-stock list sorted by urgency.
-
3
Slack - post purchasing digest
slack.com
WebRun opens Slack to post purchasing digest. - Post a purchasing digest to the distillery operations channel listing all flagged items
- Highlight the most critical shortages at the top with item name, quantity on hand, and days of supply estimated
- Link to the Google Sheet for the full low-stock log
Done when The team has a prioritized purchasing digest in Slack with a link to the full log.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place purchase orders automatically?
No. WebRun surfaces the low-stock alert and logs the details, but all purchase orders are left for a human to place. Nothing is ordered on your behalf.
How does it know my reorder thresholds?
It reads the reorder-point values already set on each raw material in Whiskey Systems. Update those values in the app and WebRun will respect the new thresholds on the next run.
What if a delivery arrives and stock goes back up?
WebRun reads live inventory from Whiskey Systems each morning, so any item restocked overnight will show the updated quantity and drop off the low-stock list automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.