Stay ahead of truck maintenance schedules before a breakdown costs you a load
Every Monday, WebRun reads current odometer and ELD data from Truckbase, compares it against your maintenance schedule in Google Sheets, flags any truck with a service due within 1,000 miles or 14 days, and posts a prioritized maintenance alert to Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track truck maintenance schedules and get alerts when service is due?
WebRun reads current mileage from Truckbase every Monday and compares it against your fleet maintenance schedule in Google Sheets. It flags any truck with an oil change, tire rotation, or inspection due within 1,000 miles or 14 days and posts a prioritized Slack alert so your fleet manager can schedule service before a breakdown disrupts a load.
- No truck misses a scheduled maintenance interval due to manual oversight
- Fleet manager gets a prioritized weekly list sorted by urgency
- Preventive maintenance reduces unplanned breakdowns and lost loads
Built for freight dispatch services · trucking fleet owners · fleet managers · owner-operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.truckbase.comin a real browser with your saved login - no setup, no API keys. -
1
Truckbase - read current odometer and truck data
truckbase.com How to Automate Truckbase
WebRun opens Truckbase to read current odometer and truck data. - Open Truckbase and read the current odometer or mileage for each truck in the fleet
- Note the truck unit number and any mileage or date recorded for active loads this week
Done when Current mileage is captured for every truck in the fleet.
-
2
Google Sheets - compare against maintenance schedule
google.com How to Automate Google Sheets
WebRun opens Google Sheets to compare against maintenance schedule. - Open the fleet maintenance schedule sheet
- Compare each truck's current mileage against its next scheduled oil change, tire rotation, or inspection interval
- Flag any truck where service is due within 1,000 miles or 14 days
- Update the last-checked mileage column for each truck
Done when All trucks with upcoming maintenance due are flagged in the schedule sheet.
-
3
Slack - post prioritized maintenance due alert
slack.com How to Automate Slack
WebRun opens Slack to post prioritized maintenance due alert. - Post a weekly maintenance alert to the fleet Slack channel listing each truck with service due
- Sort by urgency, most overdue or closest to interval first
- Include the truck unit number, service type, and miles or days remaining
Done when Fleet manager has a prioritized maintenance due alert in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it schedule a shop appointment automatically?
No. WebRun alerts your fleet manager via Slack with the list of trucks due for service. Scheduling the actual maintenance appointment is a step your team takes after reviewing the alert.
Where does it get odometer readings from?
It reads mileage data from Truckbase, which integrates with 30-plus ELD providers including Motive, Samsara, and Geotab. As long as your ELD is connected, odometer data flows into Truckbase automatically.
How does it know the maintenance intervals for each truck?
You set up the maintenance schedule in Google Sheets once during onboarding, entering the service type, interval in miles, and last service mileage for each truck. WebRun reads and updates that sheet on every run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.