Automated Load Status Digest for Dispatch Services
Every morning, WebRun opens Truckbase, reads the current status of all active loads, groups them by customer, compiles a per-client digest, and drafts a status email in Gmail for each customer, ready for your review before anything is sent.
How do I automatically send clients a daily load status update?
WebRun opens Truckbase each morning, reads the current status and location of every active load, groups them by customer, and drafts a concise status digest email in Gmail for each client. You review and approve each draft before sending, giving clients timely updates without manual work from your team.
- Clients receive a daily load status update without dispatcher time spent writing emails
- No active load goes without a status check each morning
- Client communication stays consistent even on busy days
Built for freight dispatch services · third-party logistics providers · trucking carriers · owner-operator dispatchers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.truckbase.comin a real browser with your saved login - no setup, no API keys. -
1
Truckbase - read current load statuses
truckbase.com
WebRun opens Truckbase to read current load statuses. - Open Truckbase and view the active loads board
- Read the status, location, and estimated delivery for each load
- Group loads by customer name
Done when All active loads are listed with status, location, and customer.
-
2
Google Sheets - compile per-customer status summary
google.com
WebRun opens Google Sheets to compile per-customer status summary. - Open the load status tracking sheet
- Update each row with the current status and location for today's run
- Note any loads that changed status since yesterday
Done when The tracking sheet reflects today's load statuses.
-
3
Gmail - draft status digest email per client
gmail.com
WebRun opens Gmail to draft status digest email per client. - Draft a status digest email for each customer listing their active loads with status and estimated delivery
- Keep the tone professional and concise
- Save each draft in Gmail for your review. Do not send without human approval
Done when A draft status email is ready in Gmail for each customer with active loads.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the status emails to clients automatically?
No. WebRun drafts each email in Gmail and leaves it for your review. Nothing is sent to a client until you read and approve it, keeping you in control of every client communication.
What information is included in each digest?
Each email lists the load number, current status, current location, and estimated delivery date for every active load belonging to that customer.
Can it handle multiple loads per customer?
Yes. WebRun groups all active loads by customer and includes every load in a single digest email, so each client receives one concise update rather than separate messages per load.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.