Automated Discord Event Calendar Sync
Every Monday, WebRun opens your Discord server, reads the scheduled events for the coming week with their times, channels, and interest counts, mirrors each one into a shared Google Calendar, and sends the moderator group a WhatsApp run sheet showing who is hosting what and where the gaps are.
How do I get Discord scheduled events onto a shared team calendar?
WebRun opens your Discord server every Monday and reads the scheduled events for the coming week with their times, hosts, and interest counts. It mirrors each event into a shared Google Calendar and sends the moderator team a WhatsApp run sheet, naming any event without a host and any empty day.
- Every event sits on a calendar the whole team can see
- Events without a host get flagged on Monday, not on the day
- Empty days in the schedule are named while there is still time to fill them
Built for community managers · Discord moderators · creator communities · gaming clans
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
discord.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Discord - read the week's scheduled events
discord.com
WebRun opens Discord to read the week's scheduled events. - Sign in to Discord and open your server's events list
- Capture every event scheduled in the next seven days with its title, start time, and channel
- Note the host and the number of members marked as interested
- Flag any event with no host assigned or no description written
- Read only. Never post a message or create an event
Done when Every event in the next seven days is captured with its time, host, and interest count.
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2
Google Calendar - mirror events to the calendar
calendar.google.com
WebRun opens Google Calendar to mirror events to the calendar. - Open the shared community calendar and add each Discord event as a dated entry
- Put the host name and the voice or stage channel into the event description
- Update an existing entry when the time changed instead of creating a duplicate
- Remove calendar entries for events that were cancelled in Discord
Done when The shared calendar matches the Discord event list exactly.
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3
WhatsApp - send the mod run sheet
whatsapp.com
WebRun opens WhatsApp to send the mod run sheet. - Send the moderator group a WhatsApp run sheet for the week
- List each event in time order with its host and interest count
- Call out events with no host or no description as the ones needing attention
- Name any day of the week with nothing scheduled
- Keep it internal to the mod team. Never post to the server
Done when The mod team has this week's run sheet with the gaps named.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it post in my Discord server?
No. WebRun reads the events list only. It never posts a message, creates or cancels an event, pings a role, or moderates anyone. The only writes go to your calendar and the mod chat.
What happens when an event time changes?
It updates the existing Google Calendar entry rather than adding a second one, and it removes entries for events cancelled in Discord, so the calendar always matches the server.
Can it cover more than one server?
Yes. List the servers you moderate and WebRun walks each one, then merges everything into a single calendar and one run sheet in time order.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.