Automated Deputy Wage Cost Alerts
Every morning, WebRun opens Deputy, totals the scheduled wage cost for the week by location and area, compares it against the budget you set, checks Google Calendar for the bookings and events driving demand, and sends a Telegram alert naming any site heading over budget.
How do I know if this week's roster will go over the wage budget?
Every morning WebRun opens Deputy, totals the scheduled wage cost for the week by location and area, compares it against the budget you set, checks Google Calendar for the events driving demand, and sends a Telegram alert when a site is heading over, while the roster can still be changed.
- Overspend is caught while the roster can still be edited
- Each spike is tied to the booking that caused it
- Managers only hear about the sites that are over
Built for venue managers · hospitality operators · retail multi-site managers · operations directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
deputy.comin a real browser with your saved login - no setup, no API keys. -
1
Deputy - total scheduled wage cost
deputy.com
WebRun opens Deputy to total scheduled wage cost. - Open Deputy and read the published and draft shifts for the current week
- Total the scheduled wage cost per location and per area, including any loadings shown
- Compare each total against the weekly budget you have set for that site
- Note which days and areas carry the largest share of the cost, and change no shift
Done when Every location has a scheduled wage total and a variance against its budget.
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2
Google Calendar - check what is driving demand
calendar.google.com
WebRun opens Google Calendar to check what is driving demand. - Open the shared venue calendar in Google Calendar for the same week
- List the functions, deliveries, and trading events booked at each location
- Line those up against the heavy days so a spike has an explanation
- Add a private roster review block for the manager on any day heading over budget
Done when Each overspending day is matched to the bookings behind it.
-
3
Telegram - alert the manager on an overspend
telegram.org
WebRun opens Telegram to alert the manager on an overspend. - Send the venue manager a Telegram alert for every location running over budget
- Give the scheduled total, the budget, the variance, and the worst day
- Name the event or booking driving the spike where the calendar explains it
- Stay quiet for locations sitting inside budget so the alert keeps its weight
Done when Every manager with an overspend knows about it while the roster is still editable.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it change or unpublish shifts to save money?
No. WebRun reads the roster and reports the cost. Cutting a shift, moving someone, or republishing the week stays a manager's decision inside Deputy.
Does it message the staff on those shifts?
No. The alert goes to the venue manager on Telegram only. If a shift needs to change, the manager tells the team in the way they normally would.
Does it count draft shifts as well as published ones?
Yes, and it says which is which, so you can see the committed cost and the cost you are about to commit before the roster goes out.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.