Automated Deputy Shift Coverage Alerts
Every morning, WebRun opens Deputy, scans the schedule for shifts starting in the next 48 hours with no employee assigned, emails the location manager the list, and logs each open shift to Airtable until it's filled.
How do I catch unfilled Deputy shifts before they start?
WebRun scans Deputy every morning for shifts starting within 48 hours with nobody assigned. It emails the location manager the list, sorted by which shift starts soonest, and logs each open shift to Airtable until it's filled, so coverage gaps get caught days ahead instead of the morning of.
- Coverage gaps get caught 48 hours out, not the morning of
- Managers get one focused email instead of scanning Deputy manually
- Filled shifts drop off the tracker automatically
Built for Shift managers · retail and hospitality operations · workforce scheduling teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
deputy.comin a real browser with your saved login - no setup, no API keys. -
1
Deputy - find unfilled shifts
deputy.com
WebRun opens Deputy to find unfilled shifts. - Open Deputy and review the schedule for the next 48 hours
- List shifts with no employee assigned
- Note the role, location, and time for each open shift
Done when Every unfilled shift in the next 48 hours is listed.
-
2
Gmail - email the manager the gaps
gmail.com
WebRun opens Gmail to email the manager the gaps. - Email the location manager the list of open shifts
- Sort by which shift starts soonest
Done when The manager has today's open shift list in their inbox.
-
3
Airtable - log open shifts until filled
airtable.com
WebRun opens Airtable to log open shifts until filled. - Log each open shift to the coverage tracker
- Mark a shift filled once Deputy shows an employee assigned
Done when The Airtable tracker reflects which shifts are still open.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun assign employees to open shifts?
No. It only flags gaps and reports them. Assigning or offering a shift to an employee always stays a manual step for the manager inside Deputy.
Does it contact employees to pick up shifts?
No. The alert goes to the manager only. WebRun never messages employees directly to fill a shift.
How does it know a shift is filled?
It rereads Deputy each morning, so once an employee is assigned to a shift, it drops off the open shift tracker automatically.
Related templates
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