Automated Cvent VIP Registration Handoff
Every morning, WebRun opens Cvent, checks new registrations from the last day for anyone flagged VIP or registered as a speaker, logs each one to a Google Sheet, and hands the details to your event coordinator on a Notion page so follow up starts before the event.
How do I make sure VIP and speaker Cvent registrations get personal follow up?
WebRun checks new Cvent registrations every morning for anyone marked VIP or registered as a speaker, logs each one to a Google Sheet, and hands the details to your event coordinator on a Notion page. The coordinator still makes the personal outreach, WebRun just makes sure no VIP registration gets missed in a busy inbox.
- VIP and speaker registrations reach the coordinator the same morning
- Nothing gets missed in a busy Cvent registration list
- The team gets a running log of every VIP without pulling a Cvent report
Built for Event planners · meeting planners · corporate events teams · conference organizers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.cvent.comin a real browser with your saved login - no setup, no API keys. -
1
Cvent - check new VIP registrations
cvent.com
WebRun opens Cvent to check new VIP registrations. - Open the event registration list in Cvent
- Filter to registrations from the last day
- Flag any registrant marked VIP or listed as a speaker
Done when Every new registration has been checked for VIP or speaker status.
-
2
Google Sheets - log each registration
google.com
WebRun opens Google Sheets to log each registration. - Add a row for each new VIP or speaker registration
- Include their name, company, and session if applicable
- Keep the running list sorted by event date
Done when Every new VIP or speaker registration has a row.
-
3
Notion - hand off to the event coordinator
notion.so
WebRun opens Notion to hand off to the event coordinator. - Add each new VIP or speaker to the event coordinator's handoff page
- Note anything special requested during registration
- Leave it for the coordinator to reach out personally
Done when The event coordinator has every new VIP or speaker on their handoff page.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the VIP registrant directly?
No. WebRun only logs the registration and hands it to your event coordinator in Notion. Reaching out to a VIP or speaker stays a personal, human touch.
What counts as a VIP registration?
However Cvent has the registrant tagged or the registration type set, for example VIP, speaker, or sponsor. You can define which tags count during setup.
Does it handle general attendee registrations too?
No, only VIPs and speakers get logged and handed off. General registrations stay in Cvent's own reporting.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.