Automated Crowdcast Event Prep Countdown
Every morning, WebRun opens Crowdcast, reads each upcoming event's registration count, date, host, and whether the event page and reminder emails are set, blocks prep time on your Google Calendar, and posts the countdown and any gaps to Microsoft Teams.
How do I track registrations for an upcoming Crowdcast event?
Every morning WebRun opens Crowdcast and reviews each upcoming event: how many people have registered, how many days are left, and whether the event page and reminder emails are ready. WebRun blocks prep time in Google Calendar and posts the countdown to Microsoft Teams, so a thin turnout is caught early.
- Thin registration numbers surface while promotion still helps
- Every event gets a prep block with its live signup count
- Missing event pages and unscheduled reminders are named days ahead
Built for webinar hosts · community managers · marketing teams · course creators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
crowdcast.ioin a real browser with your saved login - no setup, no API keys. -
1
Crowdcast - read upcoming events and signups
crowdcast.io
WebRun opens Crowdcast to read upcoming events and signups. - Open Crowdcast and list every event scheduled inside your countdown window
- Capture the registrant count, the event date and time, and the host for each one
- Check the event page has a description and image, and that reminder emails are scheduled
- Compare today's registrant count with yesterday's so you can see whether signups are moving
Done when Each upcoming event has its signup count, days to go, and setup gaps recorded.
-
2
Google Calendar - block the prep time
calendar.google.com
WebRun opens Google Calendar to block the prep time. - Add a private prep block on your own calendar the day before each event
- Put the registrant count and any missing setup item into the event notes
- Invite nobody. Any invitation to a guest or panellist is drafted and left for you to send
Done when Every upcoming event has a prep block on your calendar with its current numbers.
-
3
Microsoft Teams - post the countdown and gaps
microsoft.com
WebRun opens Microsoft Teams to post the countdown and gaps. - Post the countdown to the events channel, nearest event first
- Show days to go, registrants, and the change since yesterday for each event
- Flag any event where signups are flat or the page and reminders are still incomplete
Done when The team has today's event countdown and gap list in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email registrants or send calendar invites?
No. WebRun creates a private prep block on your own calendar with no guests. Reminder emails to registrants and invitations to panellists are left for you to send.
Can it tell me whether signups are actually growing?
Yes. It stores yesterday's registrant count and reports the daily change per event, so a flat number shows up while there is still time to promote.
What counts as missing setup?
An event page without a description or image, and reminder emails that are not scheduled. You can add your own checks such as a confirmed host or an uploaded slide deck.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.