Automated Creately Weekly Revision Export
Every Friday, WebRun opens Creately, finds every diagram edited that week across shared workspaces, logs the revision history to Google Sheets for an audit trail, and updates the linked documentation index in Notion so readers always land on the current version instead of an outdated one.
How do I keep a documentation index in sync with Creately diagram edits?
WebRun checks Creately every Friday for diagrams edited that week, logs the full revision history to Google Sheets for an audit trail, and updates the linked documentation index in Notion, so a diagram library used across shared workspaces stays accurate without anyone manually chasing down what changed and when.
- Documentation links always point to the latest diagram revision
- Every edit has a dated entry in the revision log
- No one has to manually chase down what changed each week
Built for Technical writers · engineering teams · operations teams · product teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.creately.comin a real browser with your saved login - no setup, no API keys. -
1
Creately - find diagrams edited this week
creately.com
WebRun opens Creately to find diagrams edited this week. - Open shared workspaces and sort by last modified
- Collect diagrams edited since last Friday
- Note the editor for each
Done when Every diagram edited this week is listed with its editor.
-
2
Google Sheets - log the revision history
google.com
WebRun opens Google Sheets to log the revision history. - Open the revision history sheet
- Append a row for each diagram edited this week
Done when The revision history sheet has a row for every diagram edited this week.
-
3
Notion - update the linked documentation index
notion.so
WebRun opens Notion to update the linked documentation index. - Open the documentation index page
- Update the last-updated date for each edited diagram's entry
Done when Every edited diagram's index entry shows the current revision date.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun edit the diagrams themselves?
No. It only reads which diagrams changed and when. Editing a diagram's content is always done by your team in Creately.
Could this overwrite unrelated content in Notion?
No. It only updates the date and link fields on the index entry it's tracking, leaving the rest of the page untouched.
What if a diagram is renamed?
It matches diagrams by their Creately document ID, not just the title, so a rename doesn't create a duplicate index entry.
Related templates
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