Automated RetailEdge Cooking Class Reminders
Every morning, WebRun checks Google Calendar for cooking classes happening in the next three days, pulls the registrant list and contact details from RetailEdge, and drafts a friendly reminder email in Gmail for your staff to review and send.
How do I remind customers about an upcoming cooking class automatically?
WebRun checks Google Calendar every morning for cooking classes happening in the next three days, pulls each class's registrant list and contact details from RetailEdge, and drafts a friendly reminder email in Gmail with the date, time, and what to bring. Staff review and send each draft themselves, so no registrant is ever emailed without a human check first.
- Every registrant gets a reminder drafted before class day
- Staff review and send instead of registrants being emailed automatically
- Full or cancelled classes get flagged instead of a reminder going out blind
Built for cookware stores running cooking classes · kitchenware retailers with in store events · specialty cooking schools
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
calendar.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Calendar - find classes in the next 3 days
calendar.google.com
WebRun opens Google Calendar to find classes in the next 3 days. - Open Google Calendar and find cooking classes scheduled in the next 3 days
- Note each class's date, time, and remaining seats
Done when Every class in the next 3 days is listed with its date and time.
-
2
RetailEdge - pull the registrant list
retailedge.com
WebRun opens RetailEdge to pull the registrant list. - Open RetailEdge and pull the registrant list and contact details for each class
- Match registrants to their loyalty profile where one exists
Done when Every class has its full registrant list with contact details.
-
3
Gmail - draft the reminder email
gmail.com
WebRun opens Gmail to draft the reminder email. - Draft a friendly reminder email for each class with the date, time, and what to bring
- Leave every reminder as a draft in Gmail for your staff to review and send. Never send it automatically
Done when A reminder draft exists for every registrant of an upcoming class.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will registrants get an email without my staff reviewing it?
No. Every reminder is left as a draft in Gmail. A staff member reviews and sends it, WebRun never emails a registrant on its own.
What if a class is already full or cancelled?
It reads the live seat count and status from Google Calendar and RetailEdge each morning, so a cancelled or full class is noted rather than skipped silently.
Does it work for multiple classes on the same day?
Yes. It drafts a separate reminder for every registrant of every class it finds in the next three days, no matter how many run that day.
Related templates
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