Automated Coggle Stale Diagram Review
Every Monday, WebRun opens Coggle, reads every shared diagram with its folder, collaborators, last edited date and most recent comment, posts a Slack list of the maps that have gone quiet, and sends a Telegram nudge naming who last touched each one.
How do I find shared diagrams nobody has updated in months?
WebRun reviews your Coggle library every Monday, reading each diagram's folder, collaborators, last edited date and most recent comment. It posts a Slack list of the maps that have gone quiet and sends a Telegram nudge naming who last touched each one, so plans still being referenced get updated or archived.
- Out-of-date plans stop being referenced as if they were current
- Every stale map names the person who last edited it
- Nothing is deleted or archived without a human decision
Built for team leads · product managers · consultants · workshop facilitators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
coggle.itin a real browser with your saved login - no setup, no API keys. -
1
Coggle - find diagrams nobody has edited
coggle.it
WebRun opens Coggle to find diagrams nobody has edited. - Open Coggle and list the diagrams across your folders
- Read each diagram's last edited date, its collaborators and its most recent comment
- Flag maps with no edit or comment inside your staleness window, and note which are shared widely
Done when Every diagram has a last-touched date and a stale or active verdict.
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2
Slack - post the stale map list
slack.com
WebRun opens Slack to post the stale map list. - Post the stale list to your team channel, longest untouched first
- Show each map's folder, collaborator count and days since the last edit
- Mark maps shared with many people as the ones worth updating or archiving first
Done when The team has this week's stale map list in Slack.
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3
Telegram - nudge whoever last edited them
telegram.org
WebRun opens Telegram to nudge whoever last edited them. - Send a short nudge naming the person who last edited each stale map
- Ask whether each one should be updated or archived, with the days since last edit shown
- Keep every diagram as it is. WebRun never edits, deletes or archives a map on its own
Done when Owners have been nudged about their stale maps in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it delete or archive old diagrams?
No. WebRun reads the library and reports what has gone quiet. Deleting, archiving or editing a diagram stays a manual decision inside Coggle.
How does it decide a map is stale?
It uses the staleness window you set, measured in days since the last edit or comment. Maps touched inside that window are left off the list entirely.
Does it read what is inside our diagrams?
It reads the diagram titles, folders, collaborators and dates it needs to judge staleness. Nothing from inside a map is copied into Slack or Telegram.
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