Cloudways Automated Server Reconciliation
Every Monday, WebRun opens Cloudways, lists every server and application with its size and monthly cost, reconciles that live list against your tracked inventory sheet, updates it to match, and emails a summary of what was added, removed, or resized.
How do I keep my Cloudways server inventory accurate and reconciled?
WebRun checks your Cloudways account every Monday, listing every server and application with its size and monthly cost. It reconciles that live list against your tracked inventory sheet, flags anything new, missing, or resized, updates the sheet to match, and emails you a summary, so an unused or forgotten server never quietly runs up your bill.
- Every server and app gets reconciled against your tracking sheet weekly
- Forgotten or unused servers get flagged before they run up a bill
- Your inventory sheet always matches the live Cloudways account
Built for Web agencies · DevOps teams · managed hosting resellers · IT operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
platform.cloudways.comin a real browser with your saved login - no setup, no API keys. -
1
Cloudways - list servers and applications
cloudways.com
WebRun opens Cloudways to list servers and applications. - Open the Cloudways platform and list every server and application under the account
- Note each one's size, location, and monthly cost
- Capture the full live inventory for this run
Done when Every active server and application is captured with its size and cost.
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2
Google Sheets - reconcile against tracked inventory
google.com
WebRun opens Google Sheets to reconcile against tracked inventory. - Open the tracked inventory sheet and compare it line by line against the live Cloudways list
- Flag any server that's new, missing, or changed size since last week
- Update the sheet to match reality
Done when The sheet matches the live Cloudways inventory with every change flagged.
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3
Gmail - email the reconciliation summary
gmail.com
WebRun opens Gmail to email the reconciliation summary. - Email a short reconciliation summary listing what was added, removed, or resized this week
- Call out any server that looks forgotten or unused
Done when You have this week's reconciliation summary in your inbox.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it shut down or resize a server on its own?
No. WebRun only reads server and application data and updates your tracking sheet. Resizing or removing a server is always a decision you make yourself in Cloudways.
How does it catch a forgotten server?
It compares this week's live Cloudways list against last week's tracked sheet. Anything new that wasn't there before gets flagged, even if nobody remembers spinning it up.
What if I manage servers across multiple projects?
It reads every server and application under the account, regardless of which project it sits in, so nothing outside the sheet stays invisible.
Related templates
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