Automated ClearCompany Onboarding Paperwork Tracking
Every morning, WebRun opens ClearCompany, checks each new hire's onboarding task list for incomplete items like I9 forms and policy acknowledgements, logs the gaps to Airtable, and updates a Notion onboarding tracker so HR can follow up before day one.
How do I chase incomplete ClearCompany onboarding paperwork?
WebRun chases incomplete ClearCompany onboarding paperwork every morning. It flags items like missing I9 forms or policy acknowledgements, logs each gap to Airtable, and updates a Notion tracker with days remaining until the start date, so HR can follow up before day one instead of discovering gaps after.
- Onboarding gaps get caught days before start date, not on it
- HR follows up with a tracked list instead of checking ClearCompany manually
- Completed paperwork drops off the list automatically
Built for HR onboarding teams · People operations · new hire coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
clearcompany.comin a real browser with your saved login - no setup, no API keys. -
1
ClearCompany - find incomplete onboarding tasks
clearcompany.com
WebRun opens ClearCompany to find incomplete onboarding tasks. - Open ClearCompany and review onboarding task lists for upcoming new hires
- Flag incomplete items like I9 forms, policy acknowledgements, and equipment requests
- Note days remaining until each hire's start date
Done when Every new hire's incomplete onboarding items are listed with days remaining.
-
2
Airtable - log the gaps
airtable.com
WebRun opens Airtable to log the gaps. - Log each incomplete item to the onboarding gaps tracker
- Mark items complete once ClearCompany shows them done
Done when The Airtable tracker reflects today's onboarding gaps.
-
3
Notion - update the onboarding tracker
notion.so
WebRun opens Notion to update the onboarding tracker. - Update the onboarding tracker page with the current gap count per new hire
- Flag anyone within 3 days of their start date with open items
Done when The Notion tracker shows today's onboarding status for every new hire.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun complete or submit onboarding paperwork?
No. It only reads task status and reports what's incomplete. Completing or submitting a form always stays with the new hire or HR.
Does it contact the new hire directly?
No. The tracker is for HR's internal follow up. WebRun never messages the new hire about their outstanding paperwork.
What happens once paperwork is complete?
The next morning's check reads the live status in ClearCompany, so completed items drop off the gap list automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.