Automated Circle Event RSVP Reminders
Every Monday, WebRun opens Circle, lists the events happening this week, counts RSVPs against each one, drafts an unpublished reminder post in the right space for any session looking light, queues the draft on a Trello card for approval, and sends the attendance summary to WhatsApp.
How do I boost RSVPs for community events before they happen?
Every Monday, WebRun opens Circle, lists the events happening this week and counts the RSVPs against each one. For sessions that look light it drafts a reminder post in the right space and leaves it unpublished, opens a Trello card for approval, and sends attendance to WhatsApp.
- Attendance is known days ahead, not on the day
- Light sessions get a reminder drafted and ready to approve
- No live session is run to an empty room
Built for community managers · course creators · membership businesses · cohort programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.circle.soin a real browser with your saved login - no setup, no API keys. -
1
Circle - count RSVPs and draft a reminder
circle.so
WebRun opens Circle to count RSVPs and draft a reminder. - Open Circle and list every event scheduled in the next seven days
- Capture the RSVP count, the space it sits in and the number of seats for each
- Compare RSVPs against your usual turnout for that kind of session to spot the light ones
- Draft a reminder post in the right space for each light session and leave it unpublished. WebRun never posts to the community
Done when Every event has an RSVP count, and light sessions have an unpublished reminder drafted.
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2
Trello - queue the draft for approval
trello.com
WebRun opens Trello to queue the draft for approval. - Create a card per light event on the community board with the full draft text
- Record the event date, the space and the current RSVP count on the card
- Move the card to the approval list and assign the community manager
Done when Every reminder draft sits on an assigned Trello card awaiting approval.
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3
WhatsApp - send the attendance summary
whatsapp.com
WebRun opens WhatsApp to send the attendance summary. - Send the internal team group this week's events with RSVP counts, thinnest first
- Flag which ones have a reminder drafted and waiting for approval
- Note any event with no RSVPs at all, since that usually means it was never announced
Done when The team knows this week's attendance days before the first session.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it post to my community on its own?
No. The reminder is written as an unpublished draft and copied onto a Trello card for approval. Nothing appears in a space or reaches a member until your community manager publishes it.
Does it message members directly?
No. It never sends a member a direct message or an email. The only automatic message is a summary to your own internal WhatsApp group.
How does it decide an event is running light?
It compares the RSVP count against your usual turnout for that type of session, so a small workshop is not flagged just for having fewer sign-ups than a launch event.
Related templates
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