Automated Capacities Stale Object Review Chase
Every Monday, WebRun opens Capacities, finds project and task objects with no edit in 3 weeks, logs each one to a Google Sheet review tracker with its type and last edit date, and emails the owner a reminder to revisit them, so objects created in a networked knowledge base don't quietly go cold.
How do I find Capacities objects that have gone stale?
WebRun checks Capacities every Monday for project and task objects with no edit in 3 weeks, logs each one to a Google Sheet review tracker with its type and last edit date, and emails the owner a reminder to revisit them, so ideas and projects captured in a networked knowledge base don't quietly go cold without anyone noticing.
- Stale objects get a review reminder before they're forgotten
- Owners get a direct nudge instead of scanning the whole space
- A running review tracker builds up automatically
Built for Knowledge workers · researchers · small teams · consultants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.capacities.ioin a real browser with your saved login - no setup, no API keys. -
1
Capacities - find project objects untouched for 3 weeks
capacities.io
WebRun opens Capacities to find project objects untouched for 3 weeks. - Open the space and filter objects by type
- Collect project and task objects with no edit in 3 weeks
- Note the object type and last edit date for each
Done when Every stale object is captured with its type and last edit date.
-
2
Google Sheets - log them to the review tracker
google.com
WebRun opens Google Sheets to log them to the review tracker. - Open the review tracker sheet
- Append a row for each stale object
Done when The tracker reflects every currently stale object.
-
3
Gmail - email a reminder to revisit them
gmail.com
WebRun opens Gmail to email a reminder to revisit them. - Group stale objects by owner
- Email each owner a reminder to revisit their objects
Done when Every owner has been emailed a reminder for their stale objects.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun edit or archive stale objects?
No. It only reads last edit dates. Editing, archiving, or deleting an object is left entirely to you in Capacities.
Who receives the reminder email?
Only the internal owner of each object, over Gmail. It's never sent to anyone outside your team.
What counts as stale?
Any project or task object with no edit in Capacities for 3 weeks. A single edit resets the clock and clears it from the next tracker update.
Related templates
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