Automated Cal.com Daily Booking Log
Every morning, WebRun opens Cal.com, lists every booking scheduled for today, logs the attendee, event type, and time into Airtable, and drafts a Gmail confirmation for any booking that hasn't already had one sent, ready for you to review and send.
How do I keep track of and confirm my Cal.com bookings each day?
WebRun opens Cal.com every morning, lists every booking scheduled for that day, and logs the attendee, event type, and time into Airtable. Any booking still missing a confirmation gets a Gmail draft ready for review, so your day starts with an organized schedule and nothing sent to an attendee without your approval.
- Every booking is logged in Airtable before your first meeting
- Unconfirmed attendees get a ready-to-send draft, not silence
- Nothing is emailed to a client without your review
Built for Consultants · coaches and advisors · sales reps · executive assistants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.cal.comin a real browser with your saved login - no setup, no API keys. -
1
Cal.com - list today's bookings
cal.com
WebRun opens Cal.com to list today's bookings. - Open Cal.com and filter bookings to today
- Read the attendee, event type, and time for each
- Note which bookings show no confirmation sent
Done when Every booking scheduled for today is listed with its details.
-
2
Airtable - log each booking
airtable.com
WebRun opens Airtable to log each booking. - Open the bookings base
- Add or update a row for each of today's bookings
- Mark whether a confirmation has been sent
Done when Airtable shows every booking for today with its confirmation status.
-
3
Gmail - draft missing confirmations
gmail.com
WebRun opens Gmail to draft missing confirmations. - Draft a confirmation email for each booking still missing one
- Include the time, event type, and any meeting link
- Leave every draft in Gmail for you to review and send
Done when Every unconfirmed booking has a drafted email waiting.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email attendees without me checking first?
No. WebRun only drafts confirmation emails in Gmail. You review and send each one, nothing goes to an attendee automatically.
Does it catch last-minute bookings made overnight?
Yes. It reads today's booking list fresh each morning, so anything booked after yesterday's run still shows up in the digest.
What if a booking is cancelled later in the day?
WebRun only reads and logs Cal.com's status, it never cancels or reschedules a booking itself, so cancellations stay entirely in your control.
Related templates
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