Automated Boarding Check-In Reminders
Every morning, WebRun opens Gingr, finds reservations with a check-in tomorrow, drafts a friendly SMS reminder with a what-to-bring checklist for each owner via Twilio, and posts the drafts in Slack for your team to review before sending.
How do I send check-in reminders to dog boarding owners automatically?
Every morning, WebRun checks Gingr for reservations checking in tomorrow, drafts a personalized SMS reminder for each owner via Twilio with a what-to-bring note, and posts the full queue to Slack for your team to review and approve before any message is sent.
- Owners get a timely, personalized reminder before every drop-off
- Staff review and approve every message before it is sent
- Missing vaccination flags surface before check-in day
Built for dog boarding facilities · kennels · pet resorts · doggy daycares
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
gingrapp.comin a real browser with your saved login - no setup, no API keys. -
1
Gingr - find tomorrow's check-ins
gingrapp.com
WebRun opens Gingr to find tomorrow's check-ins. - Open Gingr and filter reservations to those with a check-in date of tomorrow
- Capture pet name, owner name, owner phone number, and any special service notes
- Note vaccination status and flag any incomplete records
Done when All tomorrow's check-ins are listed with owner contact details.
-
2
Twilio - draft check-in reminder SMS
twilio.com
WebRun opens Twilio to draft check-in reminder SMS. - Draft a personalized SMS reminder for each owner naming their pet and the check-in date
- Include a short what-to-bring note: vaccination records, food, medications, and comfort items
- Save each draft without sending, pending team approval
Done when One draft SMS exists per tomorrow's reservation, ready but unsent.
-
3
Slack - queue drafts for team review
slack.com
WebRun opens Slack to queue drafts for team review. - Post the full list of draft reminders to the staff Slack channel for review
- Flag any reservation with a missing vaccination record or special note
- Prompt the team to approve or edit before sending
Done when Staff have all draft reminders in Slack and can approve or adjust before messages go out.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send texts to owners without my approval?
No. WebRun drafts every reminder and posts the queue to Slack for your team to review first. No text is sent until a staff member approves and triggers the send.
What does the reminder message include?
Each draft includes the pet's name, the check-in date and time, and a short what-to-bring list covering vaccination records, food, medications, and comfort items. You can edit any draft before approving.
What happens if a reservation is cancelled the same morning?
WebRun reads live Gingr data each morning, so cancelled reservations are not included. Only active upcoming check-ins appear in the draft queue.
Related templates
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