Automated BigTime Project Budget Threshold Alerts
Every morning, WebRun opens BigTime, checks every active project's logged hours against its budget, saves the current utilization report to Google Drive for the record, and alerts the project owner on Slack the moment a project crosses 80 percent of its budgeted hours, giving them time to act before it's fully spent.
How do I get alerted before a BigTime project goes over budget?
WebRun checks BigTime every morning for projects whose logged hours crossed 80 percent of budget, saves the current utilization report to Google Drive for the record, and alerts the project owner on Slack the day it happens, so budget risk gets caught while there's still time to act instead of at project close when the hours are already spent.
- Budget risk is caught while there's still time to act
- Project owners get a same-day alert instead of a month-end surprise
- A dated utilization report is archived automatically every day
Built for Professional services firms · consultancies · project managers · finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.bigtime.netin a real browser with your saved login - no setup, no API keys. -
1
BigTime - flag projects that crossed 80 percent of budgeted hours
- Open the utilization dashboard for active projects
- Calculate hours logged as a percentage of budget
- Flag any project that crossed 80 percent since yesterday
Done when Every project newly over 80 percent of budget is identified.
-
2
Google Drive - save the utilization report
drive.google.com
WebRun opens Google Drive to save the utilization report. - Export the current utilization report
- Save it to the finance folder with today's date
Done when Today's utilization report is saved to Drive.
-
3
Slack - alert the project owner
slack.com
WebRun opens Slack to alert the project owner. - Name the project and its current percentage of budget used
- Alert the project owner directly
Done when Every project owner has been alerted for a newly crossed threshold.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun change a project's budget or logged hours?
No. It only reads the numbers already in BigTime. Adjusting a budget or editing logged time is left entirely to your team.
Will I get alerted every day once a project is over 80 percent?
No. The Slack alert only fires the day a project first crosses the threshold, not every day it stays over it, so it doesn't become noise.
Is the utilization report shared with clients?
No. It's saved to an internal Drive folder and posted only to your own Slack channel.
Related templates
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