Automated Ayoa Weekly Workload Balance
Every Monday, WebRun opens your Ayoa task boards, reads every task with a start or due date in the coming week, groups them by assignee, and posts a short workload balance to Slack and a fuller version to Microsoft Teams so work can be moved before it slips.
How do I see how next week's task load is split across my team?
Every Monday, WebRun opens your Ayoa task boards and reads every task starting or due in the coming week, with its assignee and date. It counts the load per person, then posts a workload balance to Slack and the full breakdown to Microsoft Teams, so overloaded teammates are spotted before the week runs.
- Overloaded teammates are spotted on Monday, not on Friday
- Unassigned tasks surface before they are missed
- The whole team sees the same capacity picture each week
Built for team leads · project managers · agencies · product teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.ayoa.comin a real browser with your saved login - no setup, no API keys. -
1
Ayoa - read next week's tasks
ayoa.com
WebRun opens Ayoa to read next week's tasks. - Open Ayoa and go through your active task boards
- Capture every task whose start date or due date falls in the next seven days
- Record the assignee, the board, and the due date for each one
- Note tasks with no assignee separately so nothing sits unowned
Done when Every task due in the coming week is listed with its owner and date.
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2
Slack - post the workload balance
slack.com
WebRun opens Slack to post the workload balance. - Count how many tasks each teammate is due to deliver this week
- Post a short balance to the team channel, heaviest load first
- Call out anyone carrying far more than the team median and anyone who is light
- List unassigned tasks at the bottom so the lead can place them
Done when The team channel has this week's workload balance by person.
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3
Microsoft Teams - file the full breakdown
microsoft.com
WebRun opens Microsoft Teams to file the full breakdown. - Post the full breakdown to the project channel in Microsoft Teams
- Show each person's tasks by board with their due dates
- Keep last week's post above it so the trend is visible week to week
Done when The full per-person breakdown is filed in Microsoft Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reassign or edit tasks in Ayoa?
No. WebRun only reads your Ayoa boards and reports what it finds. Moving a task to another teammate stays a human decision you make in Ayoa yourself.
What counts as next week's load?
Any task whose start date or due date falls inside the next seven days. You can widen it to a fortnight or narrow it to the working week when you set the run up.
What happens to tasks with nobody assigned?
They are listed in their own section at the bottom of the Slack post, so unowned work is visible on Monday instead of surfacing on Friday.
Related templates
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