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Automated Ayoa Overdue Task Chase Alerts

Every Monday, WebRun opens Ayoa, checks the active mind map's task nodes for anything now overdue, saves a snapshot export of the map to Google Drive for the record, and texts each overdue task's assigned owner through Twilio, so tasks set inside a mind map don't get forgotten once the brainstorm is over.

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Runs on WebRun · Strict Lockdown policy

Every Monday at 9:00 AM WebRunorchestrates each step

Ayoa find task nodes overdue on the active mind map

Google Drive save a snapshot export of the map

Twilio text the assigned owner

In short

How do I chase overdue tasks buried inside an Ayoa mind map?

WebRun checks your active Ayoa mind map every Monday for task nodes now overdue, saves a dated snapshot of the map to Google Drive, and texts each overdue task's owner through Twilio, so action items captured inside a brainstorm or mind map still get chased down instead of getting lost once the session ends.

Tasks captured in a mind map get chased instead of forgotten
Every overdue task triggers a direct text to its owner
A dated snapshot of the map is preserved for reference

Built for Creative teams · innovation teams · small businesses · consultants

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

WebRun signs in and gets to work

Opens app.ayoa.com in a real browser with your saved login - no setup, no API keys.
1
Ayoa - find task nodes overdue on the active mind map

ayoa.com

WebRun opens Ayoa to find task nodes overdue on the active mind map.
- Open the active mind map's task view
- Collect task nodes with a due date now in the past
- Note the assigned owner for each
Done when Every overdue task node is captured with its owner.
2
Google Drive - save a snapshot export of the map

drive.google.com

WebRun opens Google Drive to save a snapshot export of the map.
- Export a snapshot of the current mind map
- Save it to the project folder with today's date
Done when A dated snapshot of the map is saved to Drive.
3
Twilio - text the assigned owner

twilio.com

WebRun opens Twilio to text the assigned owner.
- Look up each overdue task's owner
- Text a short reminder naming the task and how overdue it is
Done when Every owner of an overdue task has been texted.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run

app.ayoa.com

ScheduleRuns automatically on this cadence

Every Monday at 9:00 AM

DeliveryHow each run's result reaches you

Overdue task chase · Twilio

OutputWhat each run produces - A weekly list of overdue task nodes from the mind map, with a snapshot export and a text to each owner.

List

Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.

Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST

Typed input ALLOW

Shell command BLOCK

File uploads BLOCK

Runs in a contained environment More on policies

Good to know

Questions, answered

Does WebRun complete or edit task nodes?

No. It only reads due dates and owners. Completing or editing a task node is left entirely to you in Ayoa.

Who receives the text reminder?

Only the internal owner already assigned to the task in Ayoa. It never texts anyone outside your team.

What if a task is completed right before the check?

It reads the live status each Monday, so a task marked done beforehand is skipped automatically.

Put this on autopilot.

Turn it on in minutes - or have our team set it up for you.

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