Automated Australia Post Charge Reconciliation
Every Monday, WebRun opens your Australia Post business account, reads last week's postage charges and the shipments behind them, matches each charge to a tracking number and parcel weight in Notion, and posts your team a short Teams list of the charges that do not line up.
How do I check Australia Post postage charges against the parcels I sent?
WebRun reconciles your Australia Post postage every Monday. It reads last week's charges and the shipments behind them, matches each charge to a tracking number and parcel weight in a Notion ledger, then posts a Teams list of anything unmatched, so overcharges get queried while the paperwork is fresh.
- Every postage charge is matched to a real shipment each week
- Overcharges and mis-weighed parcels surface within days, not months
- Finance opens Teams to a ready query list instead of a spreadsheet job
Built for ecommerce sellers · warehouse and dispatch teams · small business finance · logistics coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
auspost.com.auin a real browser with your saved login - no setup, no API keys. -
1
Australia Post - read last week's postage charges
auspost.com.au
WebRun opens Australia Post to read last week's postage charges. - Sign in to your Australia Post business account and open the account invoice or charges view
- Capture every postage charge from the last seven days with its date, amount, and tracking number
- Open the shipments list for the same period and capture the tracking number, service, and declared parcel weight for each
Done when Last week's postage charges and shipments have both been captured with tracking numbers.
-
2
Notion - match each charge to a shipment
notion.so
WebRun opens Notion to match each charge to a shipment. - Append each charge to your postage reconciliation database with its date, amount, and tracking number
- Match every charge to the shipment with the same tracking number and mark it reconciled
- Mark anything unmatched as a query: a charge with no shipment, a shipment with no charge, or a billed weight above the declared parcel weight
Done when Every charge is either reconciled to a shipment or marked as a query with a reason.
-
3
Microsoft Teams - flag the charges that do not match
microsoft.com
WebRun opens Microsoft Teams to flag the charges that do not match. - Post the week's reconciliation summary to your finance channel: total charged, total matched, and the number of queries
- List each query with the tracking number, the amount, and the reason it did not match
- Leave the message for the person who pays the shipping bill to raise with Australia Post. WebRun never lodges a claim or disputes a charge itself
Done when Your finance channel has this week's matched total and the query list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it dispute charges with Australia Post for me?
No. WebRun lists the charges that do not match a shipment and leaves them for you to raise. It never lodges a claim, submits a dispute, or contacts Australia Post on your account.
What counts as a mismatch?
Three things: a charge with no matching tracking number, a shipment that was never billed, and a charge where the billed weight sits above the parcel weight you declared.
Does it need my invoice as a file?
No. WebRun reads the charges straight from your Australia Post account in the browser, the same screens you would open yourself, so there is nothing to download or upload.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.