Automated ASC Staff Credential Expiry Tracking
Every Monday, WebRun opens HST Pathways, pulls all staff credentials, licenses, and certifications expiring within 90 days, logs each to the compliance tracker in Google Sheets tiered by urgency, and posts a weekly Slack alert so the credentialing team can prioritize renewals before any gap affects accreditation.
How can an ASC automatically track staff credential and license expiration dates?
Every Monday, WebRun checks HST Pathways for staff licenses, certifications, and credentials expiring within 90 days, logs each to a color-tiered compliance tracker in Google Sheets, and posts a Slack alert calling out any expiring within 14 days by name and type so your credentialing team can renew before any gap affects accreditation.
- Credential expirations are caught up to 90 days in advance, not the day before
- Credentialing team has a tiered renewal priority list every Monday
- No accreditation gap from an overlooked license expiration
Built for ASC credentialing coordinators · HR staff · compliance officers · ambulatory surgery center administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.hstpathways.comin a real browser with your saved login - no setup, no API keys. -
1
HST Pathways - pull expiring staff credentials
hstpathways.com
WebRun opens HST Pathways to pull expiring staff credentials. - Open HST Pathways and navigate to the credentialing or staff management module
- Pull all staff records with licenses, certifications, or credentials expiring within 90 days
- Capture the staff member, credential type, issuing body, expiration date, and days remaining
- Include physician and non-physician staff and cover BLS, ACLS, DEA, and state licenses
Done when All credentials expiring within 90 days are listed with staff name, type, and days remaining.
-
2
Google Sheets - log compliance tracker with urgency tiers
google.com
WebRun opens Google Sheets to log compliance tracker with urgency tiers. - Open the staff credential compliance tracker sheet
- Add or update a row for each expiring credential with staff name, type, expiry date, and renewal status
- Tier rows as red (under 30 days), yellow (30 to 60 days), and green (60 to 90 days)
Done when All expiring credentials are logged and color-tiered in the compliance tracker.
-
3
Slack - post weekly credentialing alert
slack.com
WebRun opens Slack to post weekly credentialing alert. - Post the weekly credential expiry alert to the HR or credentialing channel
- List the count of credentials expiring in each tier and call out any expiring within 14 days by staff name and type
- Link to the Google Sheets tracker for the full list
Done when The credentialing team has the weekly alert in Slack with a link to the full tracker.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Which credential types does it track?
It tracks any credential stored in HST Pathways, including BLS, ACLS, DEA registration, state nursing and physician licenses, and facility-specific certifications, for both clinical and administrative staff.
What if a credential has already been renewed but not updated in HST Pathways?
WebRun reads the expiration dates in HST Pathways as the source of truth. If a renewal is not yet recorded in the system, the credential will continue to appear in the tracker until the record is updated.
Will it notify staff members directly about their own credentials?
No. The weekly alert goes to the credentialing team in Slack, not to individual staff members. Your credentialing coordinator decides how and when to follow up with each person.
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