Automated Archbee Outdated Documentation Alerts
Every Monday, WebRun opens Archbee, finds documentation pages that haven't been updated since the release or feature they describe shipped, posts the full outdated list to the docs team's Telegram channel, and texts the docs owner directly about whichever page has gone longest without a review.
How do I find outdated docs in Archbee before customers do?
WebRun checks Archbee every Monday for documentation pages that haven't been updated since the release they describe shipped, posts the full outdated list to the docs team's Telegram channel, and texts the owner of the single oldest page, so customer-facing docs get reviewed on a schedule instead of drifting out of date silently.
- Outdated docs get flagged weekly instead of discovered by a confused reader
- The single oldest doc always gets a direct nudge
- Docs stay aligned with what actually shipped
Built for Technical writers · developer relations teams · product teams · API documentation teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.archbee.comin a real browser with your saved login - no setup, no API keys. -
1
Archbee - find docs not updated since their linked release
archbee.com
WebRun opens Archbee to find docs not updated since their linked release. - Open the documentation library
- Compare each page's last-updated date against its linked release date
- Flag pages that predate a release they describe
Done when Every outdated doc is listed with its last-updated date.
-
2
Telegram - post the outdated docs list
telegram.org
WebRun opens Telegram to post the outdated docs list. - Sort outdated docs by how long they've been stale
- Post the full list to the docs team channel
Done when The docs team channel has this week's outdated docs list.
-
3
Twilio - text the docs owner for the oldest one
twilio.com
WebRun opens Twilio to text the docs owner for the oldest one. - Identify the single oldest outdated doc
- Text its owner directly asking for a review
Done when The owner of the oldest outdated doc has been texted.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun rewrite or publish doc changes?
No. It only reads last-updated dates and reports them. Rewriting or publishing a doc update is left entirely to the docs owner in Archbee.
Who gets texted about the oldest doc?
Only the internal owner already assigned to that doc. It's an internal nudge, never a message to a customer reading the docs.
How does it know a doc is linked to a release?
It uses the release or feature link already recorded on the doc in Archbee, not a guess based on the title.
Related templates
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