Automated Appointy Booking Logging and Staff Assignment
Every hour, WebRun opens Appointy, checks bookings made since the last run, logs each one into Airtable with the client, service, and assigned staff member, and mirrors the day's full schedule into a shared Notion page so the team can see who's booked with whom without opening Appointy directly.
How do I keep my team updated on Appointy bookings without everyone logging in?
WebRun checks Appointy every hour for new bookings, logs each one into Airtable with the client, service, and assigned staff member, and mirrors the day's schedule into a shared Notion page grouped by staff. Teams see who's booked with whom without an Appointy login each, and any booking left unassigned gets flagged instead of missed.
- Unassigned bookings get flagged within the hour instead of missed
- The team sees the day's schedule in Notion without an Appointy login
- Staff assignments are logged automatically for reporting
Built for Multi-staff salons and clinics · tutoring centers · wellness studios · service businesses with teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
appointy.comin a real browser with your saved login - no setup, no API keys. -
1
Appointy - read new bookings
appointy.com
WebRun opens Appointy to read new bookings. - Open Appointy and check bookings made since the last run
- Read the client, service, time, and assigned staff member for each
- Note any booking left unassigned
Done when Every new booking since the last check has been read.
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2
Airtable - log and assign each booking
airtable.com
WebRun opens Airtable to log and assign each booking. - Open the bookings base
- Add one record per booking with client, service, and staff
- Flag any booking still unassigned
Done when Every new booking has a record in Airtable with its assignment status.
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3
Notion - mirror today's schedule
notion.so
WebRun opens Notion to mirror today's schedule. - Open the team's shared schedule page in Notion
- Mirror today's bookings grouped by staff member
- Highlight any unassigned booking at the top
Done when Notion reflects today's full, assigned schedule.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun assign staff to a booking itself?
No. It only mirrors the assignment Appointy already recorded. If a booking comes in unassigned, WebRun flags it for a person to assign.
Why keep a copy in both Airtable and Notion?
Airtable holds the structured record for reporting, while Notion gives the team a readable daily view without needing an Appointy login each.
How current is the Notion schedule?
WebRun checks Appointy every hour, so the Notion view stays within an hour of what clients have actually booked.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.