Automated Alipan Share Link Expiry Alerts
Every Monday, WebRun signs into Alipan, opens your list of share links, notes which ones expire in the next 14 days or have already lapsed, records each link with its folder and expiry date in an Airtable tracker, and emails you a short list so you can renew the ones people still need before anyone hits a dead link.
How do I keep track of file share links before they expire?
WebRun reviews your Alipan share links every Monday and notes which expire in the next 14 days or have already lapsed. It records each link, folder, expiry date, and access count in an Airtable tracker, then emails you the expiring list, so a client never opens a dead link before you knew it was closing.
- Client links get renewed before they go dead
- Every share is tracked in Airtable with its access count
- Open-ended links nobody uses become easy to spot and close
Built for studios · agencies · operations teams · content teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.alipan.comin a real browser with your saved login - no setup, no API keys. -
1
Alipan - review share links and expiry dates
alipan.com
WebRun opens Alipan to review share links and expiry dates. - Sign into Alipan and open your list of shares
- Capture the file or folder name, the creation date, the expiry setting, and the access count for each share
- Mark any share expiring within 14 days and any that has already lapsed
Done when Every active share link is captured with its expiry date.
-
2
Airtable - track every link and its expiry
airtable.com
WebRun opens Airtable to track every link and its expiry. - Open your file sharing tracker and add or update a row per share link
- Fill in the folder, the expiry date, the access count, and who the link was created for where you have recorded it
- Set the status field to active, expiring soon, or lapsed
Done when The Airtable tracker matches the live share list in Alipan.
-
3
Gmail - email you what expires soon
gmail.com
WebRun opens Gmail to email you what expires soon. - Email you a short list of links expiring in the next 14 days, soonest first
- List lapsed links separately with the last time each was opened
- Send the email only to your own address and any internal address you nominate
Done when This week's expiry list is in your inbox.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the people I shared files with?
No. The only email it sends goes to your own address and any internal address you nominate. Recipients of your share links are never contacted by WebRun.
Does it change or delete any shares?
No. WebRun reads your share list and reports on it. It never renews, revokes, or deletes a link, so extending or closing a share stays your decision.
What about links set to never expire?
They are logged in Airtable as active with their access count, which makes it easy to spot open-ended links nobody has opened in months and close them yourself.
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